How To Fix EMV259 - Move-in reversal not poss.; Documents &2 &3 &4 are in a collective bill

SAP Error Message - Details

• Message type: E = Error

• Message class: EMV - Reserved for IS-U: move-in/out

• Message number: 259

• Message text: Move-in reversal not poss.; Documents &2 &3 &4 are in a collective bill

What causes this issue?

The following documents, which had not been reversed, from
<DS:GLOS.352A9A55D9685CD5E10000009B38F974>contract accounts receivable
and payable</> or <DS:GLOS.3526BDC2AFAB52B9E10000009B38F974>invoicing
</> were found for contract account &V1&: &V2&, &V3&, &V4&.
The corresponding collective billing contains more than one document.
These documents must be reversed before the move-in can be reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Manually reverse these documents.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EMV259 - Move-in reversal not poss.; Documents &2 &3 &4 are in a collective bill ?

  The SAP error message EMV259 indicates that a move-in reversal cannot be processed because the documents involved are part of a collective bill. This typically occurs in the context of utilities or billing processes where multiple billing documents are grouped together for a single customer or account.
  Cause:
  
  Collective Billing: The documents referenced in the error message are part of a collective bill, which means they cannot be reversed individually. Collective billing is used to consolidate multiple billing items into a single invoice for efficiency.
  Document Status: The documents may be in a status that does not allow for reversal, such as being already processed or finalized.
  System Configuration: There may be specific configurations in the SAP system that prevent the reversal of documents that are part of a collective bill.
  
  Solution:
  
  Check Collective Bill: Review the collective bill to understand which documents are included. You may need to reverse the entire collective bill instead of individual documents.
  Reversal Process: If you need to reverse a move-in, ensure that you are following the correct process for collective billing. This may involve:
  
  Reversing the entire collective bill if applicable.
  Consulting with your billing department or SAP support to determine the best course of action.
  
  
  System Configuration: If the reversal is necessary and you believe it should be allowed, check with your SAP administrator or support team to see if there are configuration settings that can be adjusted to allow for the reversal of documents in a collective bill.
  Documentation: Ensure that you have proper documentation and justification for the reversal, as this may be required for auditing purposes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to error EMV259. SAP frequently releases notes that provide solutions or workarounds for specific error messages.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing billing documents, such as:
  
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FB08: Reverse Document
  
  
  User Roles: Ensure that you have the necessary permissions to perform reversals and access billing documents in the SAP system.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.