How To Fix EHPRC_RCS_XPRA011 - Characteristic &1 is not initial for substance &2, leg. ent. &3

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_RCS_XPRA - RCS: Messages for data conversion report (XPRA)

• Message number: 011

• Message text: Characteristic &1 is not initial for substance &2, leg. ent. &3

What causes this issue?

The characteristic &V1& was already set by the migration report or
maintained manually for substance &V2&, value assignment type &V4&, and
legal entity &V3&.

System Response

The characteristic was not overwritten.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_RCS_XPRA011 - Characteristic &1 is not initial for substance &2, leg. ent. &3 ?

  The SAP error message EHPRC_RCS_XPRA011 typically occurs in the context of the SAP Environment, Health, and Safety (EHS) module, particularly when dealing with substance management and regulatory compliance. This error indicates that a specific characteristic for a substance is not initial (i.e., it has a value) when it is expected to be empty (initial).
  Cause:
  The error is usually caused by one of the following reasons:
  
  Data Migration or Upgrade Issues: During a system upgrade or data migration, certain characteristics may not have been cleared or reset as expected.
  Inconsistent Data: There may be inconsistencies in the data where certain characteristics are populated when they should not be.
  Configuration Issues: The system configuration may not align with the expected data model, leading to this error.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check the Characteristic Value:
  
  Use transaction codes like CT04 (to check characteristics) or C223 (to check substance data) to review the characteristic values for the specified substance.
  Identify the characteristic (&1) and the substance (&2) mentioned in the error message.
  
  
  
  Clear or Reset the Characteristic:
  
  If the characteristic is not supposed to have a value, you may need to clear it. This can be done through the relevant transaction (e.g., C223 for substances) or by using a mass change transaction if applicable.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the EHS module to ensure that the characteristics are set up correctly. This may involve reviewing the customizing settings in the SPRO transaction.
  
  
  
  Run the Relevant Report or Program:
  
  If this error is part of a migration or upgrade process, there may be specific reports or programs provided by SAP to handle such inconsistencies. Consult the SAP notes or documentation related to your version of EHS.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes that may address this specific error. SAP frequently releases notes that provide solutions or workarounds for known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance. Provide them with the error message details and any steps you have already taken.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as C223, CT04, and others related to substance management.
  SAP EHS Documentation: Review the official SAP documentation for the EHS module for more insights into managing characteristics and substances.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.