How To Fix EHPRC_RCS096 - GUID &1 of letter of access already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_RCS - REACH Compliance Messages

• Message number: 096

• Message text: GUID &1 of letter of access already exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_RCS096 - GUID &1 of letter of access already exists ?

  The SAP error message EHPRC_RCS096, which states "GUID &1 of letter of access already exists," typically occurs in the context of SAP Environment, Health, and Safety (EHS) or Product Compliance modules. This error indicates that there is an attempt to create or modify a Letter of Access (LoA) that already exists in the system with the same Global Unique Identifier (GUID).
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that there is already an existing Letter of Access in the system with the same GUID. This can happen if:
  
  The LoA was created previously and is being re-entered.
  There is a system error or inconsistency that leads to duplicate GUIDs being generated.
  
  
  
  Data Migration Issues: If data has been migrated from another system or if there have been bulk uploads, it is possible that duplicates were introduced.
  
  
  Incorrect Configuration: There may be issues with the configuration of the EHS module that lead to improper handling of GUIDs.
  
  
  Solution:
  
  
  Check Existing Entries: 
  
  Use transaction codes like EHS:LOA or relevant reports to check if a Letter of Access with the specified GUID already exists.
  If it does exist, you may need to update or modify the existing entry instead of creating a new one.
  
  
  
  Delete or Archive: 
  
  If the existing LoA is no longer needed, consider deleting or archiving it to free up the GUID for new entries.
  
  
  
  Review Data Migration: 
  
  If this issue arose after a data migration, review the migration process to ensure that GUIDs were generated correctly and that no duplicates were introduced.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or notes related to the EHS module for any specific guidelines on handling Letters of Access and GUIDs.
  
  
  
  Contact SAP Support: 
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide patches or additional insights into the problem.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP EHS for managing Letters of Access.
  SAP Notes: Check SAP Notes for any known issues or fixes related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to create or modify Letters of Access in the system.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to resolve the EHPRC_RCS096 error and manage Letters of Access effectively in your SAP system.