How To Fix EHPRC_CP_IMDS_RES140 - Cannot delete MDS since one of the recipient companies has accepted it

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_CP_IMDS_RES - Message Class for IMDS Results

• Message number: 140

• Message text: Cannot delete MDS since one of the recipient companies has accepted it

What causes this issue?

You tried to delete a material data sheet (MDS) that was already
accepted by at least one recipient.

System Response

The system does not delete the MDS.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_CP_IMDS_RES140 - Cannot delete MDS since one of the recipient companies has accepted it ?

  The SAP error message EHPRC_CP_IMDS_RES140 indicates that you are trying to delete a Material Data Sheet (MDS) that cannot be deleted because at least one of the recipient companies has already accepted it. This is a common scenario in systems that manage compliance and material data, such as SAP Environment, Health, and Safety (EHS) or SAP Product Compliance.
  Cause:
  The error occurs because the MDS is in a state where it has been acknowledged or accepted by a recipient company. Once an MDS is accepted, it is considered to be in use, and the system prevents deletion to maintain data integrity and compliance with regulations.
  Solution:
  To resolve this issue, you can consider the following steps:
  
  
  Check Acceptance Status: Verify which recipient companies have accepted the MDS. You may need to review the acceptance records in the system.
  
  
  Revoke Acceptance: If possible, contact the recipient companies to see if they can revoke their acceptance of the MDS. This may involve communication with stakeholders or partners.
  
  
  Create a New Version: If the MDS needs to be updated or corrected, consider creating a new version of the MDS instead of deleting the existing one. This allows you to maintain compliance while making necessary changes.
  
  
  Consult Documentation: Review the SAP documentation or help files related to MDS management and compliance processes. There may be specific procedures outlined for handling accepted MDS.
  
  
  Contact SAP Support: If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for assistance. They may provide additional insights or solutions based on your specific system configuration.
  
  
  Related Information:
  
  MDS Management: Understanding how MDS is managed within your SAP system can help prevent similar issues in the future. Familiarize yourself with the lifecycle of MDS, including creation, acceptance, and deletion processes.
  Compliance Regulations: Be aware of the compliance regulations that govern the use of MDS in your industry. This knowledge can help you navigate issues related to data integrity and acceptance.
  User Roles and Permissions: Ensure that users involved in MDS management have the appropriate roles and permissions to perform actions like revoking acceptance or creating new versions.
  
  By following these steps, you should be able to address the error and manage your MDS effectively within the SAP system.