How To Fix EHPRC_CP_IMDS_RES103 - Cannot replace; material data sheet already sent or proposed

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_CP_IMDS_RES - Message Class for IMDS Results

• Message number: 103

• Message text: Cannot replace; material data sheet already sent or proposed

What causes this issue?

You tried to use the <LS>Replace</> mode for a material data sheet (MDS)
that you have already sent or proposed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the mode. You cannot use the <LS>Replace</> mode for MDSs that
were already sent or proposed.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_CP_IMDS_RES103 - Cannot replace; material data sheet already sent or proposed ?

  The SAP error message EHPRC_CP_IMDS_RES103 indicates that there is an issue with the submission or replacement of a material data sheet (MDS) in the International Material Data System (IMDS). This error typically occurs when you attempt to replace an existing MDS that has already been sent or proposed for a specific material.
  Cause:
  The error is caused by one of the following scenarios:
  
  Existing Submission: The material data sheet you are trying to replace has already been submitted to IMDS, and the system does not allow for a replacement without certain conditions being met.
  Proposed MDS: The MDS is in a proposed state, meaning it has been suggested but not yet finalized or accepted.
  Data Integrity: There may be data integrity issues or conflicts with the existing MDS that prevent the replacement.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Existing MDS: Verify if the MDS for the material in question has already been submitted or is in a proposed state. You can do this by checking the IMDS records for that material.
  
  
  Review Submission Status: If the MDS has been submitted, you may need to either:
  
  Withdraw the existing MDS if it is still in a state that allows for withdrawal.
  Create a new version of the MDS instead of trying to replace it.
  
  
  
  Consult Documentation: Refer to the SAP documentation or IMDS guidelines for specific instructions on how to handle existing MDS submissions.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or IMDS support for assistance. They may provide insights specific to your configuration or version of SAP.
  
  
  Check for Updates: Ensure that your SAP system is up to date, as there may be patches or updates that address known issues related to MDS submissions.
  
  
  Related Information:
  
  IMDS Guidelines: Familiarize yourself with the IMDS guidelines and best practices for submitting and managing material data sheets.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Training: Ensure that users involved in the MDS submission process are adequately trained on the procedures and requirements for IMDS submissions.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.