How To Fix EHPRC_CP_IMDS240 - Recipient part number &1 and supplier code &2 already used for MDS ID &3

SAP Error Message - Details

• Message type: E = Error

• Message class: EHPRC_CP_IMDS - Message Class for IMDS

• Message number: 240

• Message text: Recipient part number &1 and supplier code &2 already used for MDS ID &3

What causes this issue?

The combination of the recipient part number &V1& and supplier code &V2&
has already been used for the MDS ID &V3&.

System Response

The sending or proposing process is canceled.

How to fix this error?

Carry out the following steps:
If you have used an incorrect recipient part number, correct this
number.
If you have assigned the wrong specification to the MDS, assign the
correct specification.
If you have chosen the wrong supplier, correct it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHPRC_CP_IMDS240 - Recipient part number &1 and supplier code &2 already used for MDS ID &3 ?

  The SAP error message EHPRC_CP_IMDS240 indicates that there is a conflict with the recipient part number and supplier code in the context of Material Data Sheets (MDS) in the IMDS (International Material Data System). Specifically, it means that the combination of the recipient part number and supplier code you are trying to use has already been associated with a different MDS ID.
  Cause:
  
  Duplicate Entry: The recipient part number and supplier code combination you are trying to use has already been registered in the system for a different MDS ID.
  Data Entry Error: There may be a mistake in the part number or supplier code being entered, leading to an unintended duplicate.
  System Configuration: The system may have restrictions or rules that prevent the reuse of certain combinations for different MDS IDs.
  
  Solution:
  
  Verify Data: Check the recipient part number and supplier code you are trying to use. Ensure that they are correct and that you are not mistakenly trying to enter a duplicate.
  Check Existing MDS IDs: Look up the existing MDS IDs associated with the recipient part number and supplier code combination. You can do this by querying the IMDS database or using the relevant SAP transaction codes.
  Use a Different Combination: If the combination is indeed already in use, consider using a different recipient part number or supplier code that is not already associated with an MDS ID.
  Consult Documentation: Review any relevant documentation or guidelines regarding MDS submissions in your organization to ensure compliance with the rules.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or IMDS support for further assistance.
  
  Related Information:
  
  IMDS: The International Material Data System is a global database for the automotive industry to manage material compliance and reporting.
  MDS ID: A unique identifier for a Material Data Sheet in the IMDS.
  SAP Transactions: Familiarize yourself with relevant SAP transactions that can help you manage MDS submissions, such as those for creating, editing, or viewing MDS records.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.