How To Fix EHFND_REG_LIST_MSG041 - Listed substance data is filled by an external source

SAP Error Message - Details

• Message type: E = Error

• Message class: EHFND_REG_LIST_MSG - Messages for Regulatory Lists

• Message number: 041

• Message text: Listed substance data is filled by an external source

What causes this issue?

The listed substance was automatically created using an external data
source. Manual changes to the data might get lost.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHFND_REG_LIST_MSG041 - Listed substance data is filled by an external source ?

  The SAP error message EHFND_REG_LIST_MSG041, which states "Listed substance data is filled by an external source," typically occurs in the context of managing regulatory compliance data, particularly in industries such as chemicals, pharmaceuticals, or any sector that deals with hazardous substances.
  Cause:
  This error message indicates that the substance data you are trying to access or modify is being populated from an external source, such as a third-party database or service. This means that the data is not editable within the SAP system because it is being managed externally. The external source could be a regulatory database or a service that provides up-to-date information on substances.
  Solution:
  
  
  Check External Source Configuration: Verify the configuration settings for the external data source. Ensure that the connection to the external database is correctly set up and that the data is being pulled as expected.
  
  
  Review Permissions: Ensure that you have the necessary permissions to view or interact with the data. Sometimes, access restrictions can lead to confusion regarding data availability.
  
  
  Consult Documentation: Refer to the SAP documentation or the specific guidelines for the external data source to understand how the integration works and what limitations exist.
  
  
  Contact External Provider: If the data is not appearing as expected, it may be necessary to contact the provider of the external data source to ensure that their service is functioning correctly and that the data is up to date.
  
  
  Data Synchronization: If you need to make changes to the substance data, consider whether you can synchronize or import the necessary data into your SAP system from the external source, if allowed.
  
  
  SAP Support: If the issue persists and you cannot resolve it through the above steps, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or the external data integration.
  
  
  Related Information:
  
  Integration with External Data Sources: Understanding how SAP integrates with external databases can help in troubleshooting issues related to data access and modification.
  Regulatory Compliance: Familiarize yourself with the regulatory requirements relevant to your industry, as this can provide context for why certain data is managed externally.
  SAP Modules: This error may be related to specific SAP modules such as SAP EHS (Environment, Health, and Safety) or SAP Product Compliance, which are designed to manage compliance data.
  
  By following these steps, you should be able to address the error message and understand the implications of working with externally sourced substance data in SAP.