How To Fix EHFND_REG_LIST_MSG003 - Listed substance with the same name already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: EHFND_REG_LIST_MSG - Messages for Regulatory Lists

• Message number: 003

• Message text: Listed substance with the same name already exists

What causes this issue?

The listed substance is already used in this regulatory list revision.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the listed substances and change the name of the listed substance.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EHFND_REG_LIST_MSG003 - Listed substance with the same name already exists ?

  The SAP error message EHFND_REG_LIST_MSG003 indicates that there is an attempt to create or register a substance in the system that already exists with the same name. This error typically arises in the context of managing substances in the SAP Environment, Health, and Safety (EHS) module, particularly when dealing with regulatory compliance and substance management.
  Cause:
  
  Duplicate Entry: The primary cause of this error is that the substance you are trying to register has already been entered into the system with the same name. SAP enforces uniqueness for substance names to avoid confusion and ensure data integrity.
  Data Import Issues: If you are importing data from an external source, there may be duplicates in the source data that are causing this error.
  Incorrect Search Criteria: Sometimes, the search criteria used to check for existing substances may not be comprehensive enough, leading to the assumption that the substance does not exist when it actually does.
  
  Solution:
  
  Check Existing Substances: Before attempting to create a new substance, search the existing substances in the system to confirm whether the substance already exists. You can do this by using the substance search functionality in SAP EHS.
  Modify the Substance Name: If you find that the substance already exists, consider modifying the name of the new substance you are trying to create to avoid the conflict.
  Data Cleanup: If you are importing data, ensure that the source data is cleaned up to remove any duplicates before importing it into SAP.
  Consult Documentation: Review the SAP documentation or help files related to substance management to understand the naming conventions and requirements for substances.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  Related Information:
  
  Substance Management in SAP EHS: Understanding how substances are managed within the SAP EHS module can help prevent such errors. Familiarize yourself with the processes for creating, modifying, and managing substances.
  Regulatory Compliance: Ensure that you are aware of the regulatory requirements related to substance registration in your industry, as this may impact how substances are named and managed.
  SAP Notes and Knowledge Base: Check SAP Notes and the SAP Knowledge Base for any specific notes related to this error message, as there may be patches or updates that address known issues.
  
  By following these steps, you should be able to resolve the error and successfully manage substances within your SAP system.