How To Fix EDMS_MAIN018 - Original is checked out

SAP Error Message - Details

• Message type: E = Error

• Message class: EDMS_MAIN - EDMS - Messages

• Message number: 018

• Message text: Original is checked out

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EDMS_MAIN018 - Original is checked out ?

  The SAP error message EDMS_MAIN018 indicates that a document you are trying to access or modify is currently checked out by another user. This is a common scenario in document management systems where version control is implemented to prevent conflicts when multiple users are working with the same document.
  Cause:
  The error occurs when:
  
  A user has checked out the document for editing, and it is locked for other users.
  You are attempting to perform an action (like editing, deleting, or checking in) on a document that is not available for modification because it is currently checked out.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Document Status:
  
  Verify who has the document checked out. You may need to contact the user who has it checked out to see if they can check it back in.
  
  
  
  Wait for Check-In:
  
  If the user is actively working on the document, you may need to wait until they finish and check the document back in.
  
  
  
  Force Check-In (if applicable):
  
  If you have the necessary permissions and the situation allows, you may be able to force a check-in of the document. This is usually done by an administrator or a user with elevated permissions. Be cautious with this approach, as it may lead to loss of unsaved changes made by the user who has the document checked out.
  
  
  
  Review Document Management Policies:
  
  Ensure that your organization’s document management policies are clear regarding check-out/check-in procedures to avoid similar issues in the future.
  
  
  
  Use Version Control:
  
  If applicable, consider using version control features to manage document changes more effectively, allowing multiple users to work on different versions of the document without conflicts.
  
  
  
  Related Information:
  
  SAP Document Management System (DMS): This error is part of the SAP DMS functionality, which allows for the management of documents and their versions within the SAP environment.
  User Roles and Permissions: Understanding user roles and permissions in SAP can help in managing document access and resolving conflicts.
  SAP Notes and Documentation: Check SAP Notes for any specific patches or updates related to document management issues, as well as the official SAP documentation for best practices in using DMS.
  
  If the problem persists or if you need further assistance, consider reaching out to your SAP support team or consulting the SAP community for additional insights.