How To Fix EBR534 - You are not authorized to archive batch record &1 &2 &3

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 534

• Message text: You are not authorized to archive batch record &1 &2 &3

What causes this issue?

You are not authorized to archive the batch record for batch &V1& of
material &V2& in plant &V3.
INCLUDE NA_FU_NO OBJECT DOKU ID TX LANGUAGE EN

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE 'NA_BER' OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

Check the user's authorizations in Customizing for <LS>Batch Records
</>.
The user needs the authorization for transaction COEBR, authorization
object <LS>M_MATE_CHP (Batch Record)</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR534 - You are not authorized to archive batch record &1 &2 &3 ?

  The SAP error message EBR534, which states "You are not authorized to archive batch record &1 &2 &3," typically occurs when a user attempts to archive a batch record but lacks the necessary authorizations to perform this action. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Authorization Issues: The user does not have the required authorization objects to archive batch records. This could be due to missing roles or permissions in their user profile.
  Configuration Settings: The system may have specific configurations that restrict certain users from archiving records based on their roles or the status of the records.
  Batch Record Status: The batch record may be in a status that does not allow archiving, or it may be locked by another process.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and profiles in transaction SU01 or PFCG to ensure that the necessary authorizations for archiving batch records are included.
  
  
  
  Adjust Authorizations:
  
  If you identify missing authorizations, you may need to work with your SAP security team to add the necessary roles or permissions to the user’s profile.
  Common authorization objects related to archiving include S_ARCHIVE and S_BC (for batch management).
  
  
  
  Review Batch Record Status:
  
  Check the status of the batch record you are trying to archive. Ensure that it is eligible for archiving and not locked or in a status that prevents archiving.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the archiving process and the required authorizations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking authorizations and batch record status, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  Authorization Objects: 
  
  S_ARCHIVE: Authorization for archiving
  S_BC: Authorization for batch management
  
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, including prerequisites and configurations.
  
  By following these steps, you should be able to resolve the EBR534 error and successfully archive the batch record.