How To Fix EBR424 - Deviations document was archived

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 424

• Message text: Deviations document was archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message EBR424 - Deviations document was archived ?

  The SAP error message EBR424, which states "Deviations document was archived," typically occurs when you are trying to access a deviations document that has already been archived in the system. This can happen in various SAP modules, particularly in Quality Management (QM) or other areas where deviations or non-conformances are tracked.
  Cause:
  
  Archiving Process: The document you are trying to access has been archived as part of the data management process in SAP. Archiving is a way to manage data volume by moving older data to an archive storage, which is not directly accessible in the same way as active data.
  Data Retention Policies: Your organization may have specific data retention policies that dictate when documents are archived based on their age or status.
  
  Solution:
  
  
  Access Archived Data: If you need to access the archived deviations document, you will need to use the SAP Archive Management tools. This typically involves:
  
  Using transaction codes like SARA (Archive Administration) to view or restore archived documents.
  Consulting with your SAP Basis or Archive Management team to retrieve the document if necessary.
  
  
  
  Check Archive Settings: Review the archiving settings and policies in your SAP system to understand how and when documents are archived. This can help you anticipate when documents may become unavailable.
  
  
  Adjust Retention Policies: If the archiving is too aggressive for your business needs, consider discussing with your SAP administrators or data governance team to adjust the retention policies.
  
  
  Documentation and Training: Ensure that users are trained on how to handle archived documents and understand the archiving process to minimize confusion in the future.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for reading archived data), and SARE (for restoring archived data).
  SAP Notes: Check SAP Notes for any specific guidance or updates related to the EBR424 error message.
  User Roles: Ensure that users have the appropriate roles and permissions to access archived data if needed.
  System Configuration: Review the configuration settings related to archiving in your SAP system to ensure they align with your business requirements.
  
  If you continue to experience issues or need further assistance, it may be beneficial to consult with your SAP support team or refer to SAP documentation for more detailed guidance.