How To Fix EBR022 - Batch record cannot be approved for the selected batches

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 022

• Message text: Batch record cannot be approved for the selected batches

What causes this issue?

The system did not select batch records to be approved for one of the
following reasons:
You are not authorized to approve batch records for the materials you
have selected.
An internal error occurred when calling the batch records.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSVERW OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

Check the user authorizations in Customizing for <LS>Process Data
Documentation</>.
The user needs the authorization for transaction COCG (Approve batch
record), authorization objects <LS>Batch record</> (M_MATE_CHP) and
<LS>Authorization group for digital signatures</> (C_SIGN_BGR).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR022 - Batch record cannot be approved for the selected batches ?

  The SAP error message EBR022, which states "Batch record cannot be approved for the selected batches," typically occurs in the context of the Electronic Batch Record (EBR) functionality within SAP. This error indicates that there are issues preventing the approval of a batch record for the specified batches. Here are some common causes, potential solutions, and related information:
  Causes:
  
  Incomplete Data: The batch record may have missing or incomplete data that is required for approval.
  Status Issues: The batch may not be in the correct status for approval. For example, it might be in a "Draft" status instead of "Completed."
  Validation Errors: There may be validation rules that are not met, such as discrepancies in the batch record data.
  Authorization Issues: The user attempting to approve the batch record may not have the necessary authorizations.
  Configuration Issues: There may be configuration settings in the EBR that are not set up correctly, preventing approval.
  Dependencies: There may be dependencies on other processes or records that need to be resolved before approval can occur.
  
  Solutions:
  
  Check Data Completeness: Review the batch record for any missing information or incomplete entries. Ensure all required fields are filled out correctly.
  Verify Batch Status: Ensure that the batch is in the correct status for approval. If it is in "Draft," it may need to be finalized first.
  Review Validation Rules: Check for any validation rules that may be causing the error. Ensure that all data adheres to the required formats and values.
  User Authorizations: Confirm that the user has the necessary permissions to approve batch records. If not, contact your SAP security administrator to obtain the required access.
  Configuration Review: Consult with your SAP configuration team to ensure that the EBR settings are correctly configured for your organization’s processes.
  Check Dependencies: Investigate if there are any other processes or records that need to be completed or approved before this batch can be approved.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the EBR functionality and the specific error message.
  Documentation: Review the SAP documentation for Electronic Batch Records to understand the requirements and processes involved in batch approval.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as COHV (for handling batch records) and C223 (for batch management) to assist in troubleshooting.
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP helpdesk for further assistance.
  
  By systematically addressing these areas, you should be able to identify the root cause of the EBR022 error and implement a solution.