How To Fix EBR012 - You are not authorized to archive batch record or delete header record

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 012

• Message text: You are not authorized to archive batch record or delete header record

Long text was changed in 4.5B (see 4.5B translation system)

What causes this issue?

You are not authorized to archive the batch records you have selected
or delete the header records.
INCLUDE NA_FU_NO OBJECT DOKU ID TX LANGUAGE EN

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_BER OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

Check the user authorizations in Customizing for <LS>Process Data
Documentation</>.
The user needs the authorization for transaction CORE (Delete header
record of a batch record) or COCA (Transfer batch record to optical
archive), authorization object <LS>Batch record</> (M_MATE_CHP).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR012 - You are not authorized to archive batch record or delete header record ?

  The SAP error message EBR012, which states "You are not authorized to archive batch record or delete header record," typically occurs in the context of the Electronic Batch Record (EBR) functionality within SAP. This error indicates that the user attempting to perform an archiving or deletion action does not have the necessary authorizations.
  Cause:
  
  Authorization Issues: The user lacks the required authorization roles or permissions to perform archiving or deletion of batch records.
  Role Configuration: The roles assigned to the user may not include the necessary transaction codes or object authorizations related to batch record management.
  System Configuration: There may be specific configurations in the SAP system that restrict certain actions based on user roles.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization failure details. This will show which authorization object is missing.
  Review the user's roles and authorizations in transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or SAP Basis team member should modify the user's roles to include the required authorizations for archiving or deleting batch records.
  Common authorization objects related to batch management include:
  
  S_BC (Authorization for Batch Management)
  S_TABU_DIS (Table Access)
  S_DATA (Data Access)
  
  
  
  
  
  Consult with Security Team:
  
  If you are not authorized to change roles, contact your SAP security team or administrator to request the necessary permissions.
  
  
  
  Testing:
  
  After the roles have been updated, the user should log out and log back in to ensure that the new authorizations take effect.
  Attempt the action again to verify that the issue has been resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  S_USER_AUTH: To check user authorizations.
  SUIM: To perform user information system queries.
  
  
  
  Documentation: Review SAP documentation or help files related to Electronic Batch Records and authorization management for more detailed information.
  
  
  Support: If the issue persists after checking authorizations, consider reaching out to SAP support or consulting the SAP community for further assistance.
  
  
  By following these steps, you should be able to resolve the EBR012 error and gain the necessary access to archive or delete batch records in SAP.