How To Fix EBR010 - Archive batch record in process data documentation

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 010

• Message text: Archive batch record in process data documentation

What causes this issue?

The document info record you have selected belongs to document type
<LS>EBR</>, that is, it is the header record of a
<DS:GLOS.3526C4F6AFAB52B9E10000009B38F974>batch record</>.
You cannot start batch record archiving from within the document
management system. The selected status &V1& is set internally when you
archive a batch record in process data documentation.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If required, archive the batch record in process data documentation.
For more information, see the SAP Library under <LS>Storage Scenarios PP
</> -> <LS>Optical Archiving of Batch Records</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR010 - Archive batch record in process data documentation ?

  The SAP error message EBR010, which indicates that an "Archive batch record in process data documentation," typically arises in the context of the Electronic Batch Record (EBR) functionality within SAP. This error suggests that there is an issue with the archiving process of batch records, which can be critical for compliance in industries such as pharmaceuticals and food production.
  Cause:
  
  Batch Record in Use: The error often occurs when a batch record is currently being processed or is locked by another user or transaction. This can prevent the archiving process from completing.
  Incomplete Documentation: If the batch record lacks necessary documentation or has not been finalized, it may not be eligible for archiving.
  Configuration Issues: There may be configuration settings in the SAP system that are preventing the archiving process from being executed correctly.
  Authorization Issues: The user attempting to archive the batch record may not have the necessary permissions to perform the archiving operation.
  
  Solution:
  
  Check Batch Record Status: Ensure that the batch record is not currently being processed or locked. You can check the status of the batch record in the relevant transaction (e.g., COHV, CO02).
  Finalize Documentation: Make sure that all required documentation for the batch record is complete and that the record is finalized. This may involve reviewing the batch record for any missing information.
  Review Configuration: Check the configuration settings related to batch record archiving in the SAP system. Ensure that the archiving process is set up correctly and that all necessary parameters are configured.
  User Authorization: Verify that the user has the appropriate authorizations to perform the archiving operation. This may involve checking roles and permissions in the SAP system.
  Consult Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue. This can help identify if there are underlying problems that need to be addressed.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the EBR functionality and archiving processes. SAP Notes often provide solutions or workarounds for specific error messages.
  Documentation: Refer to the SAP Help Portal for detailed documentation on Electronic Batch Records and archiving processes. This can provide insights into best practices and troubleshooting steps.
  Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. They can provide more in-depth analysis and support for your specific SAP environment.
  
  By following these steps, you should be able to diagnose and resolve the EBR010 error in your SAP system.