How To Fix EARC_EN061 - Contract &1 cannot be archived due to existing meter reading documents

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC_EN - IS-U: Archiving Master Data

• Message number: 061

• Message text: Contract &1 cannot be archived due to existing meter reading documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC_EN061 - Contract &1 cannot be archived due to existing meter reading documents ?

  The SAP error message EARC_EN061 indicates that a contract cannot be archived because there are existing meter reading documents associated with it. This is a common issue in SAP systems, particularly in the context of archiving contracts in the Utilities module (IS-U).
  Cause:
  The primary cause of this error is that the contract you are trying to archive has associated meter reading documents that are still active or have not been processed completely. The archiving process requires that all related documents, including meter readings, be cleared or archived before the contract itself can be archived.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Related Meter Reading Documents:
  
  Use transaction codes such as EL31 (for meter reading documents) or EL30 (for meter reading results) to find the meter reading documents associated with the contract in question.
  
  
  
  Process or Delete Meter Reading Documents:
  
  If the meter reading documents are still valid and need to be processed, ensure that they are processed correctly. This may involve posting the readings or completing any necessary follow-up actions.
  If the meter reading documents are no longer needed, you may consider deleting them, but ensure that this action complies with your organization's data retention policies.
  
  
  
  Check for Open Items:
  
  Ensure that there are no open items or pending transactions related to the contract that could prevent archiving.
  
  
  
  Re-attempt Archiving:
  
  Once all related meter reading documents are processed or deleted, attempt to archive the contract again using the appropriate archiving transaction (e.g., SARA for archiving).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for specific guidelines related to archiving contracts in your system.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process that helps manage data volume in SAP systems by moving data that is no longer actively used to an archive storage. This can improve system performance and reduce database size.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing contracts and meter readings, such as SARA (Archive Administration), EL31, and EL30.
  Data Retention Policies: Always ensure that any deletion of documents complies with your organization's data retention and compliance policies.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any specific patches or updates related to this error message.