How To Fix EARC_EN054 - Sample document &1 should be archived before archiving of contract

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC_EN - IS-U: Archiving Master Data

• Message number: 054

• Message text: Sample document &1 should be archived before archiving of contract

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC_EN054 - Sample document &1 should be archived before archiving of contract ?

  The SAP error message EARC_EN054 indicates that a sample document associated with a contract must be archived before the contract itself can be archived. This is a part of the archiving process in SAP, which is designed to manage data efficiently by removing unnecessary data from the database while still retaining it in an archived format.
  Cause:
  The error occurs because the archiving process has dependencies. Specifically, the contract you are trying to archive has related sample documents that must be archived first. The system enforces this rule to maintain data integrity and ensure that all related documents are properly handled.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Identify the Sample Document: Check the details of the error message to identify which sample document (or documents) is associated with the contract you are trying to archive.
  
  
  Archive the Sample Document: Use the appropriate archiving transaction or program in SAP to archive the identified sample document(s). This typically involves:
  
  Navigating to the archiving transaction (e.g., SARA for archiving).
  Selecting the correct object type for the sample document.
  Executing the archiving process for the sample document.
  
  
  
  Re-attempt Archiving the Contract: Once the sample document has been successfully archived, you can then attempt to archive the contract again.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to contracts and sample documents in your SAP system. Each object may have its own archiving settings and processes.
  Authorization: Ensure that you have the necessary authorizations to perform archiving operations in SAP.
  Documentation: Refer to SAP documentation or help resources for detailed steps on archiving specific objects, as the process may vary depending on the version of SAP you are using.
  Transaction Codes: Common transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARE: Archive Object Management
  
  
  
  By following these steps, you should be able to resolve the EARC_EN054 error and successfully archive the contract after archiving the necessary sample documents.