How To Fix EARC_EN052 - Security Deposit &1 should be deleted before archiving of contract

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC_EN - IS-U: Archiving Master Data

• Message number: 052

• Message text: Security Deposit &1 should be deleted before archiving of contract

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC_EN052 - Security Deposit &1 should be deleted before archiving of contract ?

  The SAP error message EARC_EN052 indicates that there is a security deposit associated with a contract that must be deleted before the archiving process can proceed. This error typically arises in the context of contract management and archiving in SAP, particularly when dealing with contracts that have financial implications, such as security deposits.
  Cause:
  The primary cause of this error is that the contract you are trying to archive has an associated security deposit that has not been cleared or deleted. SAP requires that all financial obligations, such as security deposits, be resolved before a contract can be archived to ensure data integrity and compliance with financial regulations.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Identify the Contract: Determine which contract is causing the error. The error message will usually include the contract number (represented by &1).
  
  
  Check Security Deposits: Navigate to the contract in question and check for any associated security deposits. This can typically be done in the contract management module.
  
  
  Delete or Clear Security Deposits:
  
  If the security deposit is no longer needed, you can delete it. This is usually done through the transaction code related to contract management or financial transactions.
  If the security deposit needs to be refunded or adjusted, ensure that the necessary financial transactions are completed to clear the deposit.
  
  
  
  Re-attempt Archiving: Once the security deposit has been deleted or cleared, you can attempt to archive the contract again.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For archiving objects.
  ME23N: To view purchase orders and contracts.
  FBL1N: To view vendor line items, which may include security deposits.
  
  
  
  Authorization: Ensure that you have the necessary authorizations to delete security deposits and archive contracts.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for specific procedures related to contract management and archiving.
  
  
  Consult with SAP Support: If you continue to experience issues or if the security deposit cannot be deleted for some reason, consider reaching out to your SAP support team or consulting SAP Notes for additional troubleshooting steps.
  
  
  By following these steps, you should be able to resolve the EARC_EN052 error and successfully archive the contract.