How To Fix EARC003 - Line data cannot be archived at a later date than header data

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 003

• Message text: Line data cannot be archived at a later date than header data

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message EARC003 - Line data cannot be archived at a later date than header data ?

  The SAP error message EARC003 indicates that there is a discrepancy between the dates of the line items and the header data in an archiving process. Specifically, it means that the line items (which are typically detailed entries in a document) cannot have a date that is later than the date of the header (which is the main entry or summary of the document). This is a common issue when trying to archive documents in SAP, particularly in financial or logistics modules.
  Cause:
  
  Date Mismatch: The line items in the document have a posting date or a document date that is later than the header date.
  Data Integrity Issues: There may be inconsistencies in the data due to manual entries, data migrations, or system errors.
  Incorrect Archiving Configuration: The archiving settings may not be properly configured to handle the document types involved.
  
  Solution:
  
  Check Dates: Review the document in question and compare the dates of the header and line items. Ensure that all line items have dates that are equal to or earlier than the header date.
  Correct Data: If you find any line items with a later date, you will need to correct these entries. This may involve changing the posting date of the line items or adjusting the header date if appropriate.
  Reprocess the Document: After correcting the dates, attempt to archive the document again.
  Use Transaction Codes: You can use transaction codes like SARA (Archive Administration) to manage archiving processes and check for any inconsistencies.
  Consult Documentation: Review SAP documentation or notes related to archiving for specific guidelines on handling date discrepancies.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how documents are structured and the importance of date consistency.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Testing in Development: If possible, replicate the issue in a development or test environment to safely troubleshoot and resolve the problem without affecting production data.
  Consult with SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  By ensuring that the dates are consistent and correcting any discrepancies, you should be able to resolve the EARC003 error and successfully archive the document.