How To Fix DPR_BAPI704 - Only approvals that are canceled or rejected can be made into versions

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_BAPI - Messages for BAPIs in Project Management

• Message number: 704

• Message text: Only approvals that are canceled or rejected can be made into versions

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_BAPI704 - Only approvals that are canceled or rejected can be made into versions ?

  The SAP error message DPR_BAPI704 indicates that you are trying to create a version of a project or a project element that has not been approved or is in a status that does not allow versioning. This error typically occurs in the context of SAP Project Management (PS) or SAP Portfolio and Project Management (PPM).
  Cause:
  The error arises when you attempt to create a version of a project or project element that is in a status that does not permit versioning. Specifically, the system allows versioning only for approvals that have been canceled or rejected. If the project is still in an approved state or in a status that does not allow for versioning, you will encounter this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Project Status: Verify the current status of the project or project element you are trying to version. You can do this by navigating to the project in the SAP GUI and checking its status.
  
  
  Cancel or Reject Approvals: If the project is currently approved, you may need to cancel or reject the approval. This can typically be done through the project management transaction codes (like CJ20N for project management) or through the relevant approval workflow.
  
  
  Create Version After Status Change: Once the project status is changed to canceled or rejected, attempt to create the version again. This should allow you to proceed without encountering the error.
  
  
  Consult Documentation: If you are unsure about the project statuses and their implications, refer to the SAP documentation or help files related to project management and versioning.
  
  
  Check User Authorizations: Ensure that you have the necessary authorizations to change project statuses and create versions. Lack of proper permissions can also lead to issues.
  
  
  Contact SAP Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), CJ02 (Change Project), and others that are used for managing project statuses.
  SAP Notes: Search for SAP Notes related to DPR_BAPI704 for any specific patches or updates that may address this issue.
  User Training: Ensure that users involved in project management are trained on the approval and versioning processes to minimize the occurrence of such errors.
  
  By following these steps, you should be able to resolve the error and successfully create versions of your project elements as needed.