How To Fix DMS_MESSAGES068 - DocumentFormatCode is empty or invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MESSAGES -

• Message number: 068

• Message text: DocumentFormatCode is empty or invalid

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MESSAGES068 - DocumentFormatCode is empty or invalid ?

  The SAP error message DMS_MESSAGES068 indicates that the DocumentFormatCode is either empty or invalid when working with the Document Management System (DMS) in SAP. This error typically arises when you are trying to upload or manage documents in the DMS and the system cannot recognize the format of the document due to a missing or incorrect format code.
  Cause:
  
  Empty Document Format Code: The document being uploaded does not have a specified format code, which is necessary for the system to understand how to handle the document.
  Invalid Document Format Code: The format code provided does not match any of the recognized formats in the system. This could be due to a typo, an unsupported format, or a misconfiguration in the DMS settings.
  Configuration Issues: The DMS configuration may not have the necessary document formats defined or activated.
  
  Solution:
  
  
  Check Document Format Code:
  
  Ensure that the document you are trying to upload has a valid format code. This code typically corresponds to the file extension (e.g., PDF, DOCX, etc.).
  If you are using a custom format, ensure that it is correctly defined in the system.
  
  
  
  Define Document Formats:
  
  Go to the DMS configuration settings in SAP and check if the required document formats are defined.
  You can do this by navigating to the relevant configuration transaction (e.g., OAC0 for Document Management System settings) and ensuring that the document formats are correctly set up.
  
  
  
  Update Document Properties:
  
  If you are uploading a document through a custom program or interface, ensure that the code responsible for setting the document properties includes the correct DocumentFormatCode.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for the specific version of SAP you are using to understand the valid document format codes and how to configure them.
  
  
  
  Testing:
  
  After making changes, try uploading the document again to see if the error persists.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to DMS and document format codes.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for managing documents in DMS.
  
  By following these steps, you should be able to resolve the DMS_MESSAGES068 error and successfully manage your documents in SAP DMS.