How To Fix DMS_MESSAGES058 - Invalid entry; DocumentVersionID is empty

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MESSAGES -

• Message number: 058

• Message text: Invalid entry; DocumentVersionID is empty

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MESSAGES058 - Invalid entry; DocumentVersionID is empty ?

  The SAP error message DMS_MESSAGES058: Invalid entry; DocumentVersionID is empty typically occurs in the context of Document Management System (DMS) operations. This error indicates that a required field, specifically the Document Version ID, is not populated when attempting to perform an action related to a document.
  Cause:
  
  Missing Document Version ID: The most common cause of this error is that the Document Version ID field is not filled in the transaction or function you are trying to execute. This could happen if the document was not properly created or if there was an issue during the document upload process.
  Incorrect Configuration: There may be configuration issues in the DMS settings that prevent the Document Version ID from being generated or recognized.
  Data Integrity Issues: If there are inconsistencies in the database or if the document metadata is corrupted, it may lead to this error.
  User Input Error: The user may have inadvertently left the Document Version ID field blank when entering data.
  
  Solution:
  
  Check Document Creation: Ensure that the document was created correctly and that all required fields, including the Document Version ID, are populated. If the document was not created properly, you may need to recreate it.
  Review Input Data: When entering data, double-check that the Document Version ID is filled in. If you are using a custom program or transaction, ensure that the logic correctly populates this field.
  Configuration Review: If you suspect a configuration issue, review the DMS settings in your SAP system. Ensure that the settings for document types and versioning are correctly configured.
  Database Integrity Check: If you suspect data integrity issues, you may need to run consistency checks on the DMS database tables. This may require the assistance of your SAP Basis team.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the DMS module and the requirements for Document Version IDs.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  SAP DMS Documentation: Review the official SAP documentation for the Document Management System to understand the requirements and configurations related to document versioning.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) to manage documents effectively.
  User Exits and BAdIs: If you are using custom enhancements, check if there are any user exits or BAdIs that might affect the Document Version ID handling.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.