How To Fix DMS_MDOC_MESSAGES048 - Check in not possible; file is being modified by other user

SAP Error Message - Details

• Message type: E = Error

• Message class: DMS_MDOC_MESSAGES - Mobile Document DMs integration

• Message number: 048

• Message text: Check in not possible; file is being modified by other user

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message DMS_MDOC_MESSAGES048 - Check in not possible; file is being modified by other user ?

  The SAP error message DMS_MDOC_MESSAGES048 indicates that a file you are trying to check in to the Document Management System (DMS) is currently being modified by another user. This is a common issue in collaborative environments where multiple users may access and edit documents simultaneously.
  Cause:
  
  File Locking: The file is locked by another user who is currently editing it. SAP DMS uses a locking mechanism to prevent conflicts when multiple users attempt to modify the same document.
  Session Issues: Sometimes, a previous session may not have released the lock properly, causing the file to appear as if it is still being edited.
  Network Issues: Temporary network issues may cause the system to incorrectly identify the file as being in use.
  
  Solution:
  
  Wait and Retry: If another user is editing the file, you may need to wait until they finish and check the file back in. You can then attempt to check in the file again.
  Check Lock Status: Use the DMS transaction codes (like CV01N or CV02N) to check the status of the document and see if it is locked. You can view who has the document locked and potentially contact them.
  Release Lock: If you have administrative privileges, you can release the lock on the document. This should be done with caution, as it may lead to data loss if the other user is still making changes.
  Log Out and Log Back In: Sometimes, simply logging out of the SAP system and logging back in can clear any session-related issues that may be causing the lock.
  Check for Background Jobs: Ensure that there are no background jobs or processes that might be holding onto the file lock.
  Contact Support: If the issue persists and you cannot determine the cause, it may be necessary to contact your SAP support team for further assistance.
  
  Related Information:
  
  Document Management System (DMS): SAP DMS is used for managing documents and related data in a structured way. Understanding how DMS handles document locking and versioning can help in troubleshooting.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to check in and modify documents.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or bugs related to document locking in your specific version of SAP.
  
  By following these steps, you should be able to resolve the error and successfully check in your document.