How To Fix CY025 - Error when calculating the evaluation period

SAP Error Message - Details

• Message type: E = Error

• Message class: CY - Capacity Requirements Planning

• Message number: 025

• Message text: Error when calculating the evaluation period

What causes this issue?

The data for the evaluation period (entry type, start date and end
date)
can not be converted to a concrete time interval.

How to fix this error?

Check the data in the settings profile via customizing for capacity
planning.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CY025 - Error when calculating the evaluation period ?

  The SAP error message CY025, which states "Error when calculating the evaluation period," typically occurs in the context of SAP Controlling (CO) or SAP Project System (PS) when there is an issue with the evaluation period settings or calculations related to cost planning, budgeting, or project evaluations.
  Causes of CY025 Error
  
  
  Incorrect Evaluation Period Settings: The evaluation period may not be defined correctly in the system, leading to inconsistencies during calculations.
  
  
  Missing or Incorrect Master Data: Required master data (like cost centers, internal orders, or projects) may be missing or incorrectly configured.
  
  
  Data Consistency Issues: There may be inconsistencies in the data that the system is trying to evaluate, such as overlapping periods or incorrect fiscal year settings.
  
  
  Configuration Issues: The configuration settings for the controlling area or project may not be set up correctly, leading to errors during evaluation.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access certain data or perform specific evaluations.
  
  
  Solutions to CY025 Error
  
  
  Check Evaluation Period Settings: Review the settings for the evaluation period in the relevant configuration. Ensure that the periods are defined correctly and that there are no overlaps.
  
  
  Verify Master Data: Ensure that all necessary master data is complete and correctly configured. Check for any missing cost centers, internal orders, or project definitions.
  
  
  Data Consistency Check: Run consistency checks on the data to identify any discrepancies. This can often be done through standard SAP reports or transaction codes.
  
  
  Review Configuration: Check the configuration settings for the controlling area or project. Ensure that all necessary parameters are set correctly.
  
  
  User Authorizations: Verify that the user has the necessary authorizations to perform the evaluation. If not, work with your SAP security team to grant the required access.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that resolve known issues.
  
  
  Debugging: If the issue persists, consider debugging the program or transaction that is generating the error to identify the root cause.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), CJ20N (Project Builder), or KP06 (Cost Center Planning) to analyze the data related to the error.
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on evaluation periods and related configuration settings.
  
  
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  
  If the error persists after trying the above solutions, it may be beneficial to consult with an SAP expert or your organization's SAP support team for further assistance.