How To Fix CRM_MKTPL_KPI025 - Purchasing total cost of &1 is not within planned cost for key figure &2

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_MKTPL_KPI - Message for KPI functionality

• Message number: 025

• Message text: Purchasing total cost of &1 is not within planned cost for key figure &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_MKTPL_KPI025 - Purchasing total cost of &1 is not within planned cost for key figure &2 ?

  The SAP error message CRM_MKTPL_KPI025 indicates that the purchasing total cost for a specific item (denoted by &1) is not within the planned cost for a key figure (denoted by &2). This error typically arises in the context of marketing planning or project management within SAP CRM, where costs are monitored against planned budgets.
  Cause:
  
  Cost Overrun: The actual purchasing costs have exceeded the planned costs for the specified key figure. This could be due to unexpected price increases, additional purchases, or miscalculations in the planning phase.
  Incorrect Planning Data: The planned costs may have been set incorrectly, leading to discrepancies when actual costs are compared.
  Data Entry Errors: There may be errors in data entry for either the planned costs or the actual purchasing costs.
  Changes in Requirements: Changes in project scope or requirements that were not reflected in the planning phase can lead to increased costs.
  
  Solution:
  
  Review Actual Costs: Check the actual purchasing costs for the item in question. Ensure that they are accurate and reflect all relevant transactions.
  Adjust Planned Costs: If the actual costs are justified, consider adjusting the planned costs for the key figure to align with the new reality.
  Investigate Discrepancies: Look into the reasons for the cost overruns. This may involve reviewing purchase orders, contracts, and any changes in supplier pricing.
  Update Planning Data: If the planned costs were set incorrectly, update them to reflect a more accurate budget based on historical data or revised estimates.
  Consult with Stakeholders: Engage with relevant stakeholders (e.g., finance, procurement, project management) to understand the context of the cost changes and to agree on necessary adjustments.
  
  Related Information:
  
  Key Figures: Understand the key figures involved in your planning process. These are metrics that help in evaluating performance against the budget.
  Cost Management: Familiarize yourself with SAP's cost management tools and reports to better track and manage costs.
  SAP Documentation: Refer to SAP Help documentation for detailed information on error messages and their resolutions.
  Transaction Codes: Use relevant transaction codes (like CJ20N for project management or ME23N for purchase order review) to access the necessary data for analysis.
  
  By addressing the root cause of the error and making the necessary adjustments, you can resolve the issue and ensure that your purchasing costs align with your planned budget.