How To Fix CRM_FS_CHANGE203 - The items do not contain external allocation numbers

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_FS_CHANGE - Messages for Changes to Leases

• Message number: 203

• Message text: The items do not contain external allocation numbers

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_FS_CHANGE203 - The items do not contain external allocation numbers ?

  The SAP error message CRM_FS_CHANGE203, which states "The items do not contain external allocation numbers," typically occurs in the context of the SAP CRM (Customer Relationship Management) system when dealing with service orders, contracts, or similar documents that require external allocation numbers for processing.
  Cause:
  This error usually arises due to one of the following reasons:
  
  
  Missing External Allocation Numbers: The items in the document (e.g., service order, contract) do not have the required external allocation numbers assigned to them. This is often necessary for tracking and managing resources or services.
  
  
  Configuration Issues: There may be configuration settings in the system that require external allocation numbers for certain processes, and these settings may not be properly aligned with the items being processed.
  
  
  Data Entry Errors: During the creation or modification of the document, the external allocation numbers may not have been entered or were incorrectly entered.
  
  
  Integration Issues: If the CRM system is integrated with other systems (like ERP), there may be issues in data transfer that lead to missing allocation numbers.
  
  
  Solution:
  To resolve the CRM_FS_CHANGE203 error, you can take the following steps:
  
  
  Check Item Details: Review the items in the document to ensure that each item has an external allocation number assigned. If not, you will need to enter the appropriate allocation numbers.
  
  
  Update Configuration: If the requirement for external allocation numbers is not necessary for your business process, you may need to adjust the configuration settings in the CRM system. Consult with your SAP administrator or functional consultant to review the settings.
  
  
  Data Entry Verification: Ensure that all required fields, including external allocation numbers, are filled out correctly during the creation or modification of the document.
  
  
  Integration Check: If your CRM is integrated with other systems, check the integration settings and data transfer processes to ensure that external allocation numbers are being passed correctly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling external allocation numbers in your version of SAP CRM.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT team for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing service orders or contracts, such as CRM_ORDER or CRM_SERVICE.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to modify the items in the document.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.