How To Fix CRM_APO109 - Availability check: The item number has more than 6 characters

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_APO - Dates

• Message number: 109

• Message text: Availability check: The item number has more than 6 characters

What causes this issue?

A restriction for the length of the item number applies due to the APO
System if you carry out the availability check in SAP APO and due to the
R/3 System if you carry out availability check in SAP R/3. Both systems
only provide 6 characters for the item number, whereas the SAP CRM
System can use 10-character item numbers.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

As long as this restriction applies, you must make sure that your
internal item numbers for ATP-relevant items do not consist of more than
6 characters.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_APO109 - Availability check: The item number has more than 6 characters ?

  The SAP error message CRM_APO109 indicates that there is an issue with the item number used in the availability check process. Specifically, the error states that the item number has more than 6 characters, which is not allowed in the context of the availability check in SAP.
  Cause:
  The primary cause of this error is that the item number being processed exceeds the maximum character limit of 6 characters. This can happen due to:
  
  Incorrect Data Entry: The item number may have been entered incorrectly, leading to an invalid length.
  Data Migration Issues: If data was migrated from another system, the item numbers may not conform to the expected format.
  Custom Development: Custom programs or enhancements may be generating item numbers that exceed the allowed length.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Item Number: Verify the item number being used in the transaction. Ensure that it is correctly formatted and does not exceed 6 characters.
  
  
  Data Validation: Implement validation checks in your data entry processes to ensure that item numbers conform to the required length.
  
  
  Review Custom Code: If there are any custom developments or enhancements, review the code to ensure that it adheres to the character limit for item numbers.
  
  
  Data Cleanup: If the issue is due to data migration, consider cleaning up the data to ensure that all item numbers are within the acceptable range.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on item number formats and limitations.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with transaction codes related to availability checks and item management, such as VA01 (Create Sales Order) or MD04 (Stock/Requirements List).
  Configuration Settings: Review the configuration settings in the SAP system related to item management and availability checks to ensure they are set up correctly.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.