How To Fix COND_API214 - This record overlaps with another record on the database

SAP Error Message - Details

• Message type: E = Error

• Message class: COND_API - Messages for the Condition API

• Message number: 214

• Message text: This record overlaps with another record on the database

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message COND_API214 - This record overlaps with another record on the database ?

  The SAP error message COND_API214 indicates that there is a conflict with condition records in the database. Specifically, it means that the condition record you are trying to create or modify overlaps with an existing record. This typically occurs in the context of pricing conditions, where multiple records may exist for the same key fields, leading to ambiguity in how the system should apply these conditions.
  Cause:
  
  Overlapping Validity Periods: The most common cause is that the validity periods of the condition records overlap. For example, if you have two records for the same material and customer, and both records have overlapping start and end dates, the system will raise this error.
  Duplicate Entries: There may be duplicate entries for the same condition type, which can also lead to this error.
  Incorrect Key Fields: The key fields used to identify the condition records may not be unique, leading to conflicts.
  
  Solution:
  
  Check Existing Records: Review the existing condition records for the same key fields (e.g., material, customer, condition type) to identify any overlaps in validity periods.
  
  Use transaction codes like VK13 (Display Condition) to view existing records.
  
  
  Adjust Validity Periods: If you find overlapping records, you may need to adjust the validity periods of the records to ensure they do not overlap.
  Delete or Archive Records: If certain records are no longer needed, consider deleting or archiving them to resolve the conflict.
  Use Unique Key Combinations: Ensure that the combination of key fields used for the condition records is unique to prevent overlaps in the future.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing condition records in your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VK11 (Create Condition), VK12 (Change Condition), and VK13 (Display Condition) for managing condition records.
  Condition Types: Understand the specific condition types involved, as different types may have different rules regarding overlaps and validity.
  SAP Notes: Check for any relevant SAP Notes that may address this issue or provide additional guidance on handling condition records.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in pricing and conditions.