How To Fix CO628 - Overview version not completely maintained (please check)

SAP Error Message - Details

• Message type: E = Error

• Message class: CO - PPC order processing messages

• Message number: 628

• Message text: Overview version not completely maintained (please check)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CO628 - Overview version not completely maintained (please check) ?

  The SAP error message CO628, which states "Overview version not completely maintained (please check)," typically occurs in the context of controlling (CO) and is related to the planning or budgeting processes in SAP. This error indicates that there is an issue with the configuration of the version used for planning or reporting.
  Cause:
  
  Incomplete Version Configuration: The version you are trying to use for planning or reporting has not been fully configured. This could mean that certain required fields or settings are missing.
  Missing Data: The version may not have any data associated with it, or the necessary parameters for the version have not been defined.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access or modify the version.
  Incorrect Version Assignment: The version may not be correctly assigned to the relevant planning area or may not be activated.
  
  Solution:
  
  
  Check Version Configuration:
  
  Go to the configuration settings for the version in the SAP system (Transaction code: OKKP or similar).
  Ensure that all required fields are filled out and that the version is properly configured.
  
  
  
  Maintain Version Data:
  
  If the version is supposed to have data, ensure that the necessary planning data is entered for that version.
  Use transaction codes like KP06 (Cost Center Planning) or KP07 (Cost Center Planning: Change) to enter or modify planning data.
  
  
  
  Review Authorizations:
  
  Check if the user has the necessary authorizations to access the version. This can be done by reviewing the user roles and authorizations in the SAP system.
  
  
  
  Activate the Version:
  
  If the version is not activated, you may need to activate it. This can usually be done in the version configuration settings.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details on maintaining versions in your version of SAP.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OKKP (Maintain Versions), KP06 (Cost Center Planning), and KP07 (Cost Center Planning: Change).
  SAP Notes: Check SAP Notes for any known issues or patches related to version maintenance.
  User Manuals: Review user manuals or training materials specific to your organization’s SAP implementation for additional guidance on planning and version management.
  
  By following these steps, you should be able to resolve the CO628 error and ensure that your version is properly maintained for planning and reporting purposes.