How To Fix CM_EHSDS_BO_OR049 - The "12 months rule" is applied and the safety data sheet is not shipped.

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHSDS_BO_OR - Output Request Messages

• Message number: 049

• Message text: The "12 months rule" is applied and the safety data sheet is not shipped.

What causes this issue?

Three rules define the shipment behavior of safety data sheets that are
initiated by an outbound delivery. The system applied the "12 months
rule" as this rule is set for the corresponding compliance requirement.
The system determined that a shipment of a safety data sheet of material
'&V2&' is not required for country "&V3&".

System Response

Since the last shipment of the last safety data sheet version was not
within the last 12 months, the latest safety data sheet (version &V4&)
is not shipped to the safety data sheet recipient "&V1&".

How to fix this error?

More details about the subsequent shipment rules can be found
<DS:TX.EHSDS_SHIPMENT_RULE>here</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHSDS_BO_OR049 - The "12 months rule" is applied and the safety data sheet is not shipped. ?

  The SAP error message CM_EHSDS_BO_OR049 indicates that the "12 months rule" is being applied in the context of Safety Data Sheets (SDS) within the SAP Environment, Health, and Safety (EHS) module. This rule typically means that the system is enforcing a policy where a Safety Data Sheet must be updated or shipped within a 12-month period. If the SDS has not been updated or shipped within this timeframe, the system will generate this error message.
  Cause:
  
  Outdated Safety Data Sheet: The SDS for a particular material has not been updated or shipped within the last 12 months.
  Configuration Settings: The system may be configured to enforce the 12-month rule strictly, leading to this error if compliance is not met.
  Missing Data: There may be missing or incomplete data related to the SDS that prevents it from being processed or shipped.
  
  Solution:
  
  Update the Safety Data Sheet: Ensure that the SDS is updated to reflect the latest information. This may involve reviewing the chemical composition, hazard information, and regulatory compliance.
  Ship the Safety Data Sheet: If the SDS is already updated, ensure that it is properly shipped to the relevant parties (e.g., customers, regulatory bodies).
  Check Configuration: Review the configuration settings in the SAP EHS module to understand how the 12-month rule is applied. If necessary, adjust the settings to align with your organization's policies.
  Review Data Completeness: Ensure that all required data fields for the SDS are filled out correctly. This includes checking for any missing information that could prevent the SDS from being processed.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling SDS-related errors and compliance requirements.
  
  Related Information:
  
  SAP EHS Module: The Environment, Health, and Safety module in SAP is designed to help organizations manage compliance with environmental regulations, workplace safety, and product safety.
  Safety Data Sheet (SDS): An SDS is a document that provides information on the properties of a particular substance or mixture. It includes details on handling, storage, and emergency measures in case of an accident.
  Regulatory Compliance: Organizations must comply with various regulations regarding chemical safety, which often require the maintenance and distribution of up-to-date SDS.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist in SAP EHS for further assistance.