How To Fix CM_EHSDS_BO_OR046 - The "12 months rule" for shipment of safety data sheets is applied.

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHSDS_BO_OR - Output Request Messages

• Message number: 046

• Message text: The "12 months rule" for shipment of safety data sheets is applied.

What causes this issue?

Three rules define the shipment behavior of safety data sheets that are
initiated by an outbound delivery. For country "&V1&", a safety data
sheet compliance requirement (&V2&) is assigned that is subject to the
12 months rule.
More details about these rules can be found
<DS:TX.EHSDS_SHIPMENT_RULE>here.</>

System Response

The system applies the "12 months rule" and only ships the new major
version of a safety data sheet for material &V3& to the recipient if the
last product delivery was within the last 12 months.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHSDS_BO_OR046 - The "12 months rule" for shipment of safety data sheets is applied. ?

  The SAP error message CM_EHSDS_BO_OR046 indicates that the "12 months rule" for the shipment of Safety Data Sheets (SDS) is being applied. This rule typically means that the system is enforcing a requirement that SDS must be updated or reviewed at least once every 12 months. If the SDS has not been updated within this timeframe, the system will generate this error when attempting to process shipments.
  Cause:
  
  Outdated Safety Data Sheet: The SDS associated with the product has not been updated or reviewed in the last 12 months.
  Configuration Settings: The system is configured to enforce the 12-month rule for SDS, which may be a regulatory requirement depending on the region or industry.
  Missing Documentation: The necessary documentation or updates for the SDS may not have been completed or uploaded into the system.
  
  Solution:
  
  Update the Safety Data Sheet: Review and update the SDS for the affected product. Ensure that it complies with the latest regulations and standards.
  Check the Last Update Date: Verify the last update date of the SDS in the system. If it is older than 12 months, initiate the process to update it.
  Documentation Review: Ensure that all necessary documentation is complete and uploaded in the SAP system.
  Consult Regulatory Guidelines: If applicable, consult the relevant regulatory guidelines to ensure compliance with the 12-month rule.
  System Configuration: If the 12-month rule is not applicable for your organization, consider reviewing the configuration settings in SAP to adjust or disable this requirement, but ensure that this aligns with legal and safety standards.
  
  Related Information:
  
  SAP EHS Module: This error is related to the SAP Environment, Health, and Safety (EHS) module, which manages compliance with safety regulations and documentation.
  Regulatory Compliance: Different regions may have specific regulations regarding the frequency of SDS updates. Familiarize yourself with these regulations to ensure compliance.
  Training and Awareness: Ensure that relevant personnel are trained on the importance of maintaining up-to-date SDS and the implications of non-compliance.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist in SAP EHS for further assistance.