How To Fix CM_EHHSS_INC_COMMON188 - Cannot delete or change; item contains documents

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_EHHSS_INC_COMMON - Incident Common Messages

• Message number: 188

• Message text: Cannot delete or change; item contains documents

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CM_EHHSS_INC_COMMON188 - Cannot delete or change; item contains documents ?

  The SAP error message CM_EHHSS_INC_COMMON188 indicates that you are trying to delete or change an item in the system that is associated with documents. This typically occurs in the context of managing documents related to Health, Safety, and Environmental (HSE) management or similar modules in SAP.
  Cause:
  The error arises because the item you are attempting to delete or modify has linked documents that prevent such actions. In SAP, certain items cannot be deleted or changed if they are still referenced by other objects, such as documents, records, or transactions. This is a safeguard to maintain data integrity and prevent accidental loss of important information.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Linked Documents:
  
  Check which documents are linked to the item you are trying to delete or change. You can usually do this by navigating to the item in question and looking for a "Documents" or "Attachments" tab.
  
  
  
  Delete or Archive Documents:
  
  If the linked documents are no longer needed, you can delete them. Ensure that you have the necessary permissions to do so.
  If the documents are important but you still need to delete or change the item, consider archiving the documents instead of deleting them.
  
  
  
  Check for Dependencies:
  
  Ensure that there are no other dependencies or references to the item in other parts of the system. This may include checking for related records or transactions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources specific to the module you are working with for additional guidance on handling documents and items.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue on your own, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to document management in SAP, such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document).
  User Permissions: Ensure that you have the appropriate permissions to delete or modify items and documents in the system.
  
  By following these steps, you should be able to resolve the error and proceed with your intended actions in SAP.