How To Fix CM_ARCHIV216 - Document &1 is not yet physically deleted from the database

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_ARCHIV - Archiving Data

• Message number: 216

• Message text: Document &1 is not yet physically deleted from the database

What causes this issue?

The status &v2& of the report cannot be changed.

How to fix this error?

Start the postprocessing program when the document was deleted
physically by the deletion program.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_ARCHIV216 - Document &1 is not yet physically deleted from the database ?

  The SAP error message CM_ARCHIV216 indicates that a document (identified by the placeholder &1) has not yet been physically deleted from the database, even though it may have been marked for deletion in the archive management process. This situation typically arises in the context of document archiving and data management within SAP systems.
  Cause:
  
  Archiving Process Not Completed: The document may have been archived, but the physical deletion process has not been executed successfully.
  Database Locking: There may be locks on the database that prevent the deletion of the document.
  Configuration Issues: There could be misconfigurations in the archiving settings or the archiving object.
  Incomplete Job Execution: The job responsible for the deletion of archived documents may not have run or completed successfully.
  Authorization Issues: The user may not have the necessary authorizations to perform the deletion.
  
  Solution:
  
  Check Archiving Status: Verify the status of the archiving process for the document in question. Ensure that the document has been archived correctly.
  Run Deletion Jobs: If the archiving process is complete, ensure that the relevant deletion jobs (e.g., for the archiving object) are scheduled and executed. You can check this in transaction code SARA.
  Review Logs: Check the logs for the archiving and deletion jobs to identify any errors or warnings that may indicate why the document was not deleted.
  Database Locks: Investigate if there are any locks on the database that might be preventing the deletion. You can use transaction code SM12 to check for locks.
  Authorization Check: Ensure that the user executing the deletion has the necessary authorizations. You can check this in transaction SU53 or by reviewing the user's roles and authorizations.
  Reconfigure Archiving Settings: If there are configuration issues, review the settings for the archiving object in transaction SARA and make necessary adjustments.
  Manual Deletion: If all else fails, you may need to manually delete the document from the database, but this should be done with caution and typically under the guidance of a database administrator or SAP support.
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SM12: Display and manage locks
  SU53: Authorization check
  
  
  Documentation: Refer to SAP Help documentation for archiving and data management for more detailed guidance on the archiving process and troubleshooting.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the archiving and deletion processes.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.