How To Fix CKMLGRIR036 - Account maintenance document has been read from the archive

SAP Error Message - Details

• Message type: E = Error

• Message class: CKMLGRIR - GR/IR Account Maintenance

• Message number: 036

• Message text: Account maintenance document has been read from the archive

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CKMLGRIR036 - Account maintenance document has been read from the archive ?

  The SAP error message CKMLGRIR036 indicates that an account maintenance document has been read from the archive. This typically occurs in the context of the Material Ledger and the Goods Receipt/Invoice Receipt (GR/IR) account reconciliation process. The message suggests that the system is trying to access an archived document, which may not be available for further processing or may require specific handling.
  Cause:
  
  Archiving: The document in question has been archived due to the archiving policies set in the SAP system. This is a common practice to manage data volume and improve system performance.
  Access Restrictions: The archived document may not be accessible for certain operations, leading to this error message.
  Configuration Issues: There may be issues with the configuration of the archiving process or the retrieval of archived documents.
  
  Solution:
  
  Check Archive Settings: Verify the archiving settings in your SAP system. Ensure that the document you are trying to access is indeed archived and that the archiving process is functioning correctly.
  Access Archived Documents: If you need to access the archived document, you may need to use the Archive Information System (transaction SARA) to retrieve it. This may involve unarchiving the document or accessing it through specific reports designed to handle archived data.
  Review Authorization: Ensure that you have the necessary authorizations to access archived documents. Sometimes, access restrictions can lead to this error.
  Consult Documentation: Refer to SAP documentation or notes related to the specific version of your SAP system for any known issues or additional steps that may be required.
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and CKMLCP (Material Ledger Closing).
  Archiving Policies: Review your organization's data archiving policies to understand how and when documents are archived.
  Material Ledger: Understand the role of the Material Ledger in your SAP system, as it is closely related to the GR/IR process and may impact how documents are managed.
  
  By following these steps, you should be able to address the CKMLGRIR036 error and manage the archived documents effectively.