How To Fix CKMLGRIR034 - Reversal not possible due to purchase order history summarization

SAP Error Message - Details

• Message type: E = Error

• Message class: CKMLGRIR - GR/IR Account Maintenance

• Message number: 034

• Message text: Reversal not possible due to purchase order history summarization

What causes this issue?

You want to reverse an account maintenance document with reference to
purchase orders with multiple account assignment.
The system has established that the corresponding purchase order
histories are present summarized.

System Response

Reversing the account maintenance document is not supported for this
scenario.
You cannot post the document.

How to fix this error?

Cancel the summarization of the histories for the appropriate purchase
orders using transaction ME87.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CKMLGRIR034 - Reversal not possible due to purchase order history summarization ?

  The SAP error message CKMLGRIR034 indicates that a reversal of a Goods Receipt (GR) is not possible due to the summarization of the purchase order history. This typically occurs in the context of Material Management (MM) and Controlling (CO) when trying to reverse a GR that has been summarized in the system.
  Cause:
  The error arises when the system has summarized the purchase order history, which means that the detailed line items for the goods receipt have been aggregated into a summary entry. This summarization can occur due to various reasons, such as:
  
  Period-End Closing: The summarization often happens during the period-end closing process, where detailed transactions are summarized for reporting purposes.
  Configuration Settings: The settings in the system for purchase order history management may lead to summarization.
  Document Flow: If there are subsequent documents (like invoices) that reference the summarized GR, it may prevent the reversal.
  
  Solution:
  To resolve the CKMLGRIR034 error, you can consider the following steps:
  
  
  Check Document Flow: Review the document flow for the purchase order and the goods receipt. Ensure that there are no subsequent documents (like invoices) that are dependent on the GR you are trying to reverse.
  
  
  Unpost the Related Documents: If there are related documents, you may need to reverse or unpost them before attempting to reverse the GR.
  
  
  Use Transaction Code: If the GR is summarized, you may need to use transaction codes like MBST (to reverse a material document) or MR8M (to reverse an invoice) to handle the reversal properly.
  
  
  Consult with Finance/Controlling Team: If the issue persists, consult with your finance or controlling team to understand the implications of the summarization and whether any adjustments can be made.
  
  
  Check Configuration: Review the configuration settings related to purchase order history summarization in the system. This may require assistance from an SAP consultant or your technical team.
  
  
  SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide additional guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MB51 (Material Document List), MB03 (Display Material Document), and ME23N (Display Purchase Order) to analyze the documents involved.
  Documentation: Review SAP documentation or help files related to goods receipt processing and purchase order history management for more insights.
  User Forums: Consider checking SAP community forums or user groups for similar issues and solutions shared by other users.
  
  If the problem continues after following these steps, it may be necessary to engage with SAP support for further assistance.