How To Fix CJ658 - Check user status of new WBS elements

SAP Error Message - Details

• Message type: E = Error

• Message class: CJ - Project master data and structure

• Message number: 658

• Message text: Check user status of new WBS elements

What causes this issue?

The new WBS elements you created are assigned to a WBS element that no
longer has status "created". The system status of the new WBS elements
is adjusted to the status of the superior WBS element. This change
requires a change to the user status in the status profile. However, a
change to the user status is not possible since it contradicts the
rules in the status profile concerning changes to the user status with
status number.

System Response

The WBS elements are created with the initial user status.

How to fix this error?

Check the user status of the new WBS elements immediately and correct
them, if necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CJ658 - Check user status of new WBS elements ?

  The SAP error message CJ658 ("Check user status of new WBS elements") typically occurs when you are trying to perform an action on a Work Breakdown Structure (WBS) element that is not allowed due to its user status. This message is often encountered in project management modules within SAP, particularly when dealing with project structures and WBS elements.
  Cause:
  The error is usually caused by one of the following reasons:
  
  User Status Restrictions: The WBS element has a user status that restricts certain actions (e.g., planning, posting, or settlement). User statuses can be configured to prevent changes or postings until certain conditions are met.
  Incomplete WBS Setup: The WBS element may not be fully set up or activated, leading to restrictions on its use.
  Authorization Issues: The user may not have the necessary authorizations to perform actions on the WBS element due to its current status.
  
  Solution:
  To resolve the CJ658 error, you can take the following steps:
  
  
  Check User Status:
  
  Navigate to the WBS element in question and check its user status. You can do this by using transaction code CJ20N (Project Builder) or CJ03 (Display WBS Element).
  Look for the "User Status" tab to see the current status and any restrictions associated with it.
  
  
  
  Change User Status:
  
  If the user status is preventing the action you want to perform, you may need to change it. This can be done by using transaction code CJ02 (Change WBS Element) and selecting the appropriate user status that allows the desired action.
  Ensure that you have the necessary authorizations to change the user status.
  
  
  
  Review WBS Configuration:
  
  Ensure that the WBS element is properly configured and activated. Check if all required fields are filled out and if the WBS element is in a valid state for the action you are trying to perform.
  
  
  
  Consult with Project Management Team:
  
  If you are unsure about changing the user status or if it is controlled by project management policies, consult with your project management team or SAP administrator for guidance.
  
  
  
  Check Authorizations:
  
  Verify that you have the necessary authorizations to perform actions on the WBS element. If not, contact your SAP security team to request the appropriate access.
  
  
  
  Related Information:
  
  User Status Configuration: User statuses can be configured in the project system settings. You can define which statuses are available and what actions are allowed for each status.
  Transaction Codes:
  
  CJ20N: Project Builder
  CJ02: Change WBS Element
  CJ03: Display WBS Element
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on user statuses and WBS element management.
  
  By following these steps, you should be able to identify the cause of the CJ658 error and take appropriate action to resolve it.