How To Fix CGPL_VERSIONS004 - The versions must be unique

SAP Error Message - Details

• Message type: E = Error

• Message class: CGPL_VERSIONS - Project Planning - Messages for Versions

• Message number: 004

• Message text: The versions must be unique

What causes this issue?

Version &V1& already exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a new version.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CGPL_VERSIONS004 - The versions must be unique ?

  The SAP error message CGPL_VERSIONS004 indicates that there is a problem with the versioning of a particular object in the SAP system, specifically that the versions must be unique. This error typically arises in the context of configuration or planning scenarios, such as in the use of the SAP Controlling (CO) module or SAP Product Lifecycle Management (PLM).
  Cause:
  The error occurs when you attempt to create or modify a version of a configuration or planning object, and the version you are trying to create already exists. In SAP, each version must have a unique identifier, and if you try to create a duplicate version, the system will throw this error.
  Solution:
  To resolve the CGPL_VERSIONS004 error, you can take the following steps:
  
  
  Check Existing Versions:
  
  Navigate to the relevant transaction or area where you are trying to create or modify the version.
  Check the list of existing versions to see if the version you are trying to create already exists.
  
  
  
  Use a Unique Version Identifier:
  
  If the version already exists, you will need to either modify the existing version or create a new version with a unique identifier.
  Ensure that the version number or name you are using does not conflict with any existing versions.
  
  
  
  Delete or Archive Old Versions:
  
  If there are obsolete or unnecessary versions, consider deleting or archiving them to free up version numbers.
  Be cautious with this step, as deleting versions may affect historical data or configurations.
  
  
  
  Consult Documentation:
  
  Review the relevant SAP documentation or help files for specific guidelines on version management in the context you are working in (e.g., CO, PLM).
  
  
  
  Check User Authorizations:
  
  Ensure that you have the necessary authorizations to create or modify versions in the system.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like C223 (for configuration) or CPI1 (for planning).
  Version Management: Understanding how version management works in SAP is crucial. Each module may have its own rules and processes for handling versions.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the CGPL_VERSIONS004 error and ensure that your versioning is managed correctly within the SAP system.