How To Fix CBRC_REGCHECK251 - Specify only one internal or one external only representative

SAP Error Message - Details

• Message type: E = Error

• Message class: CBRC_REGCHECK - Messages for Substance-Related Regulation Check

• Message number: 251

• Message text: Specify only one internal or one external only representative

What causes this issue?

You have already specified an internal or external only representative.
Specifying additional only representatives is not possible.
If you specified an additional only representative in the transaction
"Substance Volume Tracking: Monitoring (CBRC20)", the search does not
return any results.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Specify only one internal or one external only representative.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CBRC_REGCHECK251 - Specify only one internal or one external only representative ?

  The SAP error message CBRC_REGCHECK251 indicates that there is a conflict in the selection of representatives in a business process, specifically when dealing with internal and external representatives. This error typically arises in the context of business partner management or when configuring roles and responsibilities in SAP.
  Cause:
  The error occurs when both an internal representative and an external representative are specified simultaneously in a transaction or configuration where only one type is allowed. This can happen in various scenarios, such as:
  
  When creating or updating a business partner.
  When configuring sales orders, contracts, or other documents that require representative assignment.
  In the context of compliance or regulatory checks where the system expects a clear distinction between internal and external representatives.
  
  Solution:
  To resolve the error, you need to ensure that you specify either an internal representative or an external representative, but not both. Here are the steps to troubleshoot and fix the issue:
  
  
  Review the Configuration:
  
  Check the configuration settings for the business partner or the specific transaction where the error occurs. Ensure that you are not inadvertently assigning both types of representatives.
  
  
  
  Modify the Input:
  
  If you are entering data manually, go back to the input screen and remove either the internal or external representative, depending on your business requirements.
  
  
  
  Check for Default Settings:
  
  Sometimes, default settings in the system may automatically populate both fields. Review any default settings or templates that might be causing this issue.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files related to the specific module you are working with. This can provide insights into the expected behavior and configuration options.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to ensure that the error is resolved.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support or consulting with an SAP expert who can provide more tailored assistance based on your specific system configuration.
  
  
  
  Related Information:
  
  SAP Notes and Knowledge Base Articles: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Business Partner Roles: Familiarize yourself with the different roles and responsibilities associated with business partners in SAP, as this can help clarify when to use internal versus external representatives.
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., BP for Business Partner) that have their own set of rules regarding representatives.
  
  By following these steps, you should be able to resolve the CBRC_REGCHECK251 error and ensure proper configuration of representatives in your SAP system.