How To Fix CBGL00623 - Item &1 with material &2 does not exist in purchase order &3

SAP Error Message - Details

• Message type: E = Error

• Message class: CBGL00 - GLM: Standard Messages

• Message number: 623

• Message text: Item &1 with material &2 does not exist in purchase order &3

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check your entries or purchase order &V3&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CBGL00623 - Item &1 with material &2 does not exist in purchase order &3 ?

  The SAP error message CBGL00623 indicates that a specific item in a purchase order cannot be found in the system. This error typically arises during processes such as goods receipt, invoice verification, or when trying to access details related to a purchase order.
  Cause:
  
  Incorrect Item Number: The item number specified in the transaction does not match any item in the specified purchase order.
  Material Not Assigned: The material number provided does not exist in the purchase order or is not assigned to the specified item.
  Purchase Order Deletion: The purchase order may have been deleted or archived, making it unavailable for the transaction.
  Data Inconsistency: There may be inconsistencies in the database, such as missing entries or incorrect data.
  Wrong Purchase Order: The purchase order number provided may be incorrect or may not correspond to the item and material specified.
  
  Solution:
  
  Verify Item and Material Numbers: Check the item number and material number in the purchase order to ensure they are correct. You can do this by navigating to the purchase order in the SAP system and reviewing the details.
  Check Purchase Order Status: Ensure that the purchase order is still active and has not been deleted or archived.
  Review Purchase Order History: Look at the history of the purchase order to see if there have been any changes or if the item was removed.
  Correct Data Entry: If you find that the item or material number was entered incorrectly, correct it and try the transaction again.
  Consult with Procurement: If you are unsure about the purchase order or item details, consult with the procurement department or the person responsible for managing purchase orders.
  Check for System Updates: Sometimes, system updates or changes can lead to temporary inconsistencies. If the issue persists, it may be worth checking with your IT department or SAP support.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the details of the purchase order and verify the items.
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP frequently updates its knowledge base with solutions for common errors.
  User Authorization: Ensure that you have the necessary authorizations to view and edit purchase orders in the system.
  
  If the problem persists after following these steps, it may be necessary to escalate the issue to your SAP support team for further investigation.