How To Fix CBGL00620 - Item &1 does not exist in purchase order &2

SAP Error Message - Details

• Message type: E = Error

• Message class: CBGL00 - GLM: Standard Messages

• Message number: 620

• Message text: Item &1 does not exist in purchase order &2

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check your entries or purchase order &V2&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CBGL00620 - Item &1 does not exist in purchase order &2 ?

  The SAP error message CBGL00620 indicates that a specific item (denoted as &1) does not exist in the specified purchase order (denoted as &2). This error typically arises during processes such as goods receipt, invoice verification, or when trying to reference a purchase order item that is not available in the system.
  Causes:
  
  Incorrect Item Number: The item number you are trying to reference does not match any item in the specified purchase order.
  Purchase Order Deletion: The purchase order may have been deleted or archived, making the item unavailable.
  Item Not Yet Created: The item may not have been created in the purchase order yet, possibly due to a missing or incomplete purchase order creation process.
  Incorrect Purchase Order Number: The purchase order number you are using may be incorrect or mistyped.
  Document Type Restrictions: Certain document types may not allow for the processing of specific items.
  
  Solutions:
  
  Verify Item and Purchase Order: Check the purchase order number and item number for accuracy. Ensure that the item exists in the specified purchase order.
  Check Purchase Order Status: Ensure that the purchase order is still active and has not been deleted or archived.
  Review Purchase Order Creation: If the item is supposed to be in the purchase order, verify that the purchase order was created correctly and that all items were added.
  Use Transaction Codes: Use transaction codes like ME23N (Display Purchase Order) to view the purchase order and confirm the existence of the item.
  Consult with Procurement: If you are unsure about the purchase order or item, consult with the procurement department or the person responsible for creating the purchase order.
  Check for Document Type Issues: Ensure that the document type you are using allows for the processing of the item in question.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to access and modify the purchase order and its items.
  System Configuration: In some cases, system configuration or settings may need to be reviewed to ensure that the purchase order processing is functioning correctly.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.