How To Fix CACS_ARCHIVE596 - Document &1 &2 not archived; retention rule not met

SAP Error Message - Details

• Message type: E = Error

• Message class: CACS_ARCHIVE - Messages for Archiving Runs

• Message number: 596

• Message text: Document &1 &2 not archived; retention rule not met

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CACS_ARCHIVE596 - Document &1 &2 not archived; retention rule not met ?

  The SAP error message CACS_ARCHIVE596 indicates that a document (identified by &1 and &2) could not be archived because the retention rule associated with it has not been met. This typically occurs in the context of archiving processes in SAP, particularly in the area of Contract Accounts Receivable and Payable (CACS).
  Cause:
  The primary cause of this error is that the document you are trying to archive does not meet the criteria defined in the retention rules. Retention rules specify how long documents must be kept before they can be archived. If the document's retention period has not yet expired, the archiving process will not proceed.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Retention Rules: Review the retention rules defined in your SAP system. You can do this by navigating to the relevant configuration settings in the SAP Customizing Implementation Guide (IMG). Look for the retention rules related to the document type you are trying to archive.
  
  
  Verify Document Age: Check the age of the document in question. If the document has not reached the end of its retention period, you will need to wait until it does before attempting to archive it again.
  
  
  Adjust Retention Rules: If necessary, you can adjust the retention rules to allow for earlier archiving. However, be cautious with this approach, as it may have implications for compliance and data management policies.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on archiving and retention rules specific to your version of SAP.
  
  
  Run Archiving Jobs: Ensure that you are running the appropriate archiving jobs and that they are configured correctly. Sometimes, issues can arise from misconfigured jobs.
  
  
  Contact SAP Support: If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for assistance. They can provide guidance based on your specific system configuration and requirements.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. It is essential to follow retention policies to ensure compliance with legal and business requirements.
  Retention Management: Retention management is crucial for organizations to ensure that they keep necessary documents for the required duration and dispose of them when they are no longer needed.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  
  By following these steps, you should be able to address the CACS_ARCHIVE596 error and successfully archive your documents when the retention rules allow it.