How To Fix CACS_ARCHIVE305 - Document type &1 bus. obj. type &2, bus. trans &3: No min. retention per.

SAP Error Message - Details

• Message type: E = Error

• Message class: CACS_ARCHIVE - Messages for Archiving Runs

• Message number: 305

• Message text: Document type &1 bus. obj. type &2, bus. trans &3: No min. retention per.

What causes this issue?

<DS:NA.CACS_ARCHIVE202>See CACS_ARCHIVE 202</>
INCLUDE ISIS_PENCIL OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CACS_ARCHIVE305 - Document type &1 bus. obj. type &2, bus. trans &3: No min. retention per. ?

  The SAP error message CACS_ARCHIVE305 indicates that there is an issue related to the archiving of documents in the SAP system. Specifically, it points out that there is no minimum retention period defined for a particular document type, business object type, and business transaction. This can prevent the system from archiving documents as required.
  Cause:
  
  Missing Retention Period: The primary cause of this error is that the system does not have a defined minimum retention period for the specified document type and business object type. This means that the system does not know how long it should keep the documents before they can be archived.
  Configuration Issues: There may be a configuration issue in the archiving settings where the retention periods have not been set up correctly for the relevant document types.
  Custom Development: If there are custom developments or modifications in the system, they may not have the necessary retention settings defined.
  
  Solution:
  
  
  Define Retention Period:
  
  Go to the SAP Customizing Implementation Guide (IMG).
  Navigate to the relevant section for archiving (usually under Cross-Application Components > Archiving).
  Look for the settings related to document types and business object types.
  Define a minimum retention period for the document type and business object type that is causing the error.
  
  
  
  Check Existing Settings:
  
  Review the existing retention settings for the document types and business object types in question to ensure they are correctly configured.
  Make sure that the retention periods align with your organization's data retention policies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving and retention periods for specific guidance on how to set these up.
  
  
  
  Testing:
  
  After making changes, test the archiving process again to ensure that the error is resolved.
  
  
  
  Consult SAP Support:
  
  If the issue persists after checking the configurations, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database and store it in a more cost-effective manner. It is essential for maintaining system performance and managing data growth.
  Retention Management: Retention management is crucial for compliance with legal and regulatory requirements. Organizations must ensure that they retain documents for the required duration and dispose of them appropriately afterward.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  
  By addressing the retention period settings, you should be able to resolve the CACS_ARCHIVE305 error and proceed with your archiving activities.