How To Fix C$565 - Document &1 with version &2 has a status that prevents changes

SAP Error Message - Details

• Message type: E = Error

• Message class: C$ -

• Message number: 565

• Message text: Document &1 with version &2 has a status that prevents changes

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message C$565 - Document &1 with version &2 has a status that prevents changes ?

  The SAP error message C$565 indicates that a document (identified by the document number &1 and version &2) has a status that prevents any changes from being made to it. This typically occurs in the context of document management or workflow processes within SAP.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Document Status: The document may be in a status that is set to "locked" or "finalized," meaning that no further changes can be made. This could be due to the document being approved, released, or archived.
  Version Control: The specific version of the document may be locked for editing, either because it is the latest approved version or because it is in a state that does not allow modifications.
  Authorization Issues: The user may not have the necessary permissions to make changes to the document in its current status.
  Workflow Processes: The document may be part of an ongoing workflow that has not yet completed, preventing changes until the workflow is finalized.
  
  Solution:
  To resolve this error, consider the following steps:
  
  Check Document Status: Review the status of the document in the SAP system. If it is locked or finalized, you may need to unlock it or create a new version if changes are necessary.
  Version Management: If you need to make changes, check if you can create a new version of the document. This may involve using specific transaction codes or following your organization's document management procedures.
  Authorization Check: Ensure that you have the appropriate permissions to edit the document. If not, contact your SAP administrator to request the necessary access.
  Workflow Completion: If the document is part of a workflow, check the status of the workflow. You may need to wait for the workflow to complete or take action to finalize it before making changes.
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for handling document statuses and version control.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document) for document management.
  SAP Notes: Check SAP Notes for any known issues or updates related to document management and error C$565.
  User Roles: Review user roles and authorizations in the SAP system to ensure compliance with your organization's security policies.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.