How To Fix BS028 - System status & is not allowed (&)

SAP Error Message - Details

• Message type: E = Error

• Message class: BS - Status Management

• Message number: 028

• Message text: System status & is not allowed (&)

What causes this issue?

System error: For object '&V2&' a system status with the internal
number &V1& is to be set. However, this status is not defined.

How to fix this error?

Please contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BS028 - System status & is not allowed (&) ?

  The SAP error message BS028 typically indicates that a certain system status is not allowed for the operation you are trying to perform. This error often occurs in the context of document processing, such as when trying to post a document, change a status, or perform a transaction that is restricted by the current status of the document or object.
  Cause:
  The error message BS028 is triggered when:
  
  The document or object you are trying to process is in a status that does not permit the action you are attempting.
  The system status may be set to "Blocked," "Completed," "Cancelled," or any other status that restricts further processing.
  There may be configuration settings in the system that define which statuses are allowed for specific operations.
  
  Solution:
  To resolve the BS028 error, you can take the following steps:
  
  
  Check the Status: Review the current status of the document or object you are trying to process. You can do this by navigating to the relevant transaction or using the appropriate report to view the status.
  
  
  Change the Status: If the status is indeed blocking the operation, you may need to change the status to one that allows the action. This could involve:
  
  Reversing a previous transaction.
  Unblocking the document if it is in a blocked status.
  Completing any prerequisite steps that are required before the action can be performed.
  
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the specific transaction or object you are working with. This can provide insights into the allowed statuses and the conditions under which they can be changed.
  
  
  Check Configuration: If you have access to configuration settings, check if there are any custom settings that might be affecting the allowed statuses for the operation you are trying to perform.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., FB01 for posting documents, ME22N for changing purchase orders) that are relevant to the error.
  SAP Notes: Check for any SAP Notes related to the error message BS028, as there may be patches or updates that address known issues.
  User Authorizations: Ensure that you have the necessary authorizations to perform the action you are attempting, as lack of permissions can also lead to similar error messages.
  
  By following these steps, you should be able to identify the cause of the BS028 error and take appropriate action to resolve it.