How To Fix BS023 - User status & is not allowed (&)

SAP Error Message - Details

• Message type: E = Error

• Message class: BS - Status Management

• Message number: 023

• Message text: User status & is not allowed (&)

What causes this issue?

System error: you have tried to activate a user status with internal
number &V1&. However, this is not defined in status profile &V2& which
is assigned to object &V3&.

How to fix this error?

Inform your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BS023 - User status & is not allowed (&) ?

  The SAP error message BS023 indicates that a user status is not allowed for a particular operation or transaction. This error typically occurs in the context of status management in SAP, particularly when dealing with business objects like orders, projects, or maintenance notifications.
  Cause:
  The error message BS023 usually arises due to one of the following reasons:
  
  
  User Status Configuration: The user status assigned to the object (e.g., order, project) has been configured in such a way that it does not allow the operation you are trying to perform (e.g., changing the status, posting, or closing the object).
  
  
  Status Profile Restrictions: The status profile associated with the object may have restrictions that prevent certain actions based on the current user status.
  
  
  Inconsistent Status: The object may be in a state that is not compatible with the action you are trying to perform, such as trying to close an order that is still open or has pending tasks.
  
  
  Solution:
  To resolve the BS023 error, you can take the following steps:
  
  
  Check User Status: Review the current user status of the object you are working with. You can do this by navigating to the relevant transaction and checking the status overview.
  
  
  Review Status Profile: Check the status profile assigned to the object. You can do this by going to the configuration settings for the status profile in the relevant module (e.g., PM, PS, or SD). Ensure that the status you are trying to set or the action you are trying to perform is allowed in the current status.
  
  
  Change User Status: If the current user status does not allow the operation, you may need to change the user status to one that does. This can typically be done through the status management functionality in the relevant transaction.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to user status management for specific details on how to manage statuses and the implications of each status.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific configuration and business processes.
  
  
  Related Information:
  
  Transaction Codes: Depending on the module, you may use transaction codes like IW32 (for maintenance orders), CJ20N (for project management), or CO02 (for production orders) to check and manage user statuses.
  Status Management: Understanding how user statuses work in SAP is crucial. User statuses can be defined in the status profile, and each status can have specific allowed actions.
  Authorization: Ensure that you have the necessary authorizations to change user statuses or perform the actions you are attempting.
  
  By following these steps, you should be able to identify the cause of the BS023 error and take appropriate action to resolve it.