How To Fix BQ214 - Total release of payments is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 214

• Message text: Total release of payments is negative

What causes this issue?

The overall release for payments in one or more funds center(s)/
commitment item(s) is negative.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ214 - Total release of payments is negative ?

  The SAP error message BQ214, which states "Total release of payments is negative," typically occurs in the context of payment processing in SAP, particularly when dealing with accounts payable or payment runs. This error indicates that the total amount that is being released for payment is negative, which is not permissible in the system.
  Causes:
  
  Incorrect Payment Amounts: The payment amounts for the invoices or documents being processed may have been incorrectly entered or calculated, leading to a negative total.
  Credit Memos: If there are credit memos that exceed the total of the invoices being paid, it can result in a negative payment amount.
  Payment Terms: The payment terms applied to the invoices may not be set up correctly, leading to discrepancies in the amounts.
  Configuration Issues: There may be issues with the configuration of the payment program or the payment methods being used.
  Document Status: The status of the documents being processed may not be appropriate for payment (e.g., if they are already cleared or paid).
  
  Solutions:
  
  Review Payment Documents: Check the payment documents being processed to ensure that the amounts are correct. Look for any invoices or credit memos that may be causing the negative total.
  Adjust Payment Amounts: If there are errors in the payment amounts, adjust them accordingly to ensure that the total is positive.
  Check for Credit Memos: If there are credit memos, ensure that they are correctly applied and that they do not exceed the total of the invoices.
  Review Payment Terms: Verify that the payment terms are set up correctly for the invoices being processed.
  Configuration Check: If the issue persists, consult with your SAP configuration team to review the payment program settings and ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or support for specific guidance related to your version of SAP and the payment program being used.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like F110 (Automatic Payment Transactions) to review the payment run and analyze the documents involved.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that the user executing the payment run has the appropriate roles and authorizations to process payments.
  
  If the issue continues after following these steps, it may be beneficial to engage with your SAP support team or consult SAP's support resources for further assistance.