How To Fix BQ212 - Total release is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 212

• Message text: Total release is negative

What causes this issue?

The overall release for one or more funds center(s)/commitment item(s)
is negative.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ212 - Total release is negative ?

  The SAP error message BQ212 "Total release is negative" typically occurs in the context of materials management and inventory management processes, particularly when dealing with release strategies for purchase requisitions or purchase orders. This error indicates that the total amount being released (or approved) is less than zero, which is not permissible in SAP.
  Causes:
  
  Incorrect Release Strategy Configuration: The release strategy may be incorrectly configured, leading to a situation where the total release amount is calculated incorrectly.
  Negative Quantity or Value: There may be a situation where the quantities or values being processed are negative due to prior adjustments, returns, or incorrect entries.
  Data Entry Errors: Manual entry errors during the creation or modification of purchase requisitions or orders can lead to negative totals.
  Incomplete or Incorrect Document Flow: If there are inconsistencies in the document flow (e.g., a purchase order linked to a purchase requisition), it may cause discrepancies in the total release amount.
  
  Solutions:
  
  Check Release Strategy Configuration: Review the configuration of the release strategy in the customizing settings (transaction code SPRO). Ensure that the conditions and criteria for release are set correctly.
  Review Document Values: Check the purchase requisition or purchase order for any negative quantities or values. Ensure that all line items are correctly entered and that there are no unintended negative entries.
  Adjust Quantities/Values: If you find any negative values, adjust them to ensure that the total release amount is positive. This may involve correcting the quantities or values in the relevant documents.
  Analyze Document Flow: Use transaction codes like ME53N (Display Purchase Requisition) or ME23N (Display Purchase Order) to analyze the document flow and ensure that all related documents are consistent and correctly linked.
  Consult with SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME51N (Create Purchase Requisition), ME52N (Change Purchase Requisition), ME53N (Display Purchase Requisition), ME21N (Create Purchase Order), and ME22N (Change Purchase Order).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address known issues.
  Documentation: Review SAP documentation on release strategies and purchase requisition processes for a better understanding of how these components interact.
  
  By following these steps, you should be able to identify the cause of the BQ212 error and implement a solution to resolve it.