How To Fix BQ216 - Total release of commitments is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 216

• Message text: Total release of commitments is negative

What causes this issue?

The overall release for commitments in one or more funds center(s)/
commitment item(s) is negative.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ216 - Total release of commitments is negative ?

  The SAP error message BQ216, which states "Total release of commitments is negative," typically occurs in the context of budget management and commitment accounting. This error indicates that the system has detected a situation where the total amount released from commitments exceeds the available budget or the total commitments that have been recorded.
  Cause:
  
  Negative Commitment Release: This error often arises when there is an attempt to release a commitment that would result in a negative balance. For example, if the total commitments already exceed the available budget, any further release will lead to a negative value.
  Incorrect Configuration: There may be issues with the configuration of budget control settings or commitment management in the system.
  Data Entry Errors: Manual entry errors in the amounts for commitments or releases can lead to discrepancies.
  Timing Issues: If there are timing issues with postings (e.g., if a commitment is released before it is actually created), it can lead to inconsistencies.
  
  Solution:
  
  Review Commitments and Releases: Check the commitments and releases that have been entered. Ensure that the total commitments do not exceed the available budget.
  Adjust Budget or Commitments: If necessary, adjust the budget or the commitments to ensure that the total released commitments do not exceed the available budget.
  Correct Data Entry: Verify and correct any data entry errors that may have led to the negative release.
  Check Configuration: Review the configuration settings for budget control and commitment management to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing commitments and budget releases.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FMBB (for budget adjustments) or FMAVCR01 (for budget availability control) to analyze and adjust commitments.
  Reports: Use reports such as S_ALR_87013558 (Commitment Reports) to get an overview of commitments and budget status.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Roles: Ensure that the user has the appropriate roles and authorizations to make changes to commitments and budgets.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial management within SAP.