How To Fix BQ118 - Annual release of commitments & less than distributed release

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 118

• Message text: Annual release of commitments & less than distributed release

What causes this issue?

The overall release in commitment budget &V2& &V4& funds
center/commitment item &V1& is less than distributed release &V3& &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your input.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ118 - Annual release of commitments & less than distributed release ?

  The SAP error message BQ118, which states "Annual release of commitments & less than distributed release," typically occurs in the context of budget management and commitment accounting within SAP. This error indicates that the annual release of budget commitments is less than the amount that has been distributed or allocated, which can lead to inconsistencies in budget management.
  Cause:
  
  Budget Overcommitment: The total commitments made exceed the available budget for the fiscal year.
  Incorrect Budget Distribution: The distribution of the budget across different periods or cost centers may not align with the actual commitments.
  Configuration Issues: There may be issues with the configuration of budget control settings in SAP, leading to discrepancies in how budgets are released and committed.
  Data Entry Errors: Manual errors in entering budget amounts or commitments can lead to this error.
  
  Solution:
  
  Review Budget Allocations: Check the budget allocations and ensure that they are correctly distributed across the relevant periods and cost centers.
  Adjust Commitments: If the commitments exceed the available budget, consider reducing the commitments or increasing the budget allocation if possible.
  Reassess Budget Control Settings: Review the configuration settings for budget control in SAP to ensure they are set up correctly. This may involve checking the budget version, release strategy, and commitment types.
  Consult with Finance Team: Work with your finance or controlling team to understand the implications of the error and to determine the best course of action.
  Use Transaction Codes: Utilize relevant transaction codes (e.g., FMBB, FMAVCR01) to analyze and adjust budget and commitment data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to budget management, such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Actual/Commitment/Plan
  FMF1: Display Budget
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to budget management and commitment errors.
  Documentation: Refer to SAP documentation or user manuals for detailed guidance on budget management and commitment accounting.
  
  Best Practices:
  
  Regularly monitor budget commitments and releases to avoid discrepancies.
  Implement a robust process for budget planning and monitoring to ensure alignment between commitments and available budgets.
  Train users on proper data entry and budget management practices to minimize errors.
  
  By addressing the underlying causes and following the suggested solutions, you can resolve the BQ118 error and maintain effective budget management within your SAP system.