How To Fix BP840 - & Multiple revenue in the commitment budget for year & is exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 840

• Message text: & Multiple revenue in the commitment budget for year & is exceeded

What causes this issue?

In &V1&, the transfers and cross assignments exceed the multiple
revenues in commitment budget &V3& for fiscal year &V2& by &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP840 - & Multiple revenue in the commitment budget for year & is exceeded ?

  The SAP error message BP840 typically indicates that there is an issue with budget availability in the context of commitment management. Specifically, it suggests that the budget for a particular commitment has been exceeded, which can occur in various scenarios, such as when multiple revenue entries are being processed against a budget that has already been fully allocated.
  Cause of BP840 Error
  
  
  Budget Exceeded: The primary cause of the BP840 error is that the total commitments (including multiple revenue entries) have surpassed the available budget for the specified period (usually a fiscal year).
  
  
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts being allocated or not accounting for all expected commitments.
  
  
  Multiple Entries: If multiple revenue entries are being processed simultaneously, it can lead to a situation where the cumulative commitments exceed the budget.
  
  
  Budget Release Issues: Sometimes, the budget may not have been released properly, or there may be restrictions on the budget that prevent additional commitments.
  
  
  Solutions to BP840 Error
  
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center or project. Ensure that there is sufficient budget available to cover the commitments being made.
  
  
  Adjust Budget: If the budget is indeed insufficient, consider adjusting the budget to accommodate the additional commitments. This may involve increasing the budget or reallocating funds from other areas.
  
  
  Check Commitments: Review the existing commitments to ensure that they are valid and necessary. Remove or adjust any unnecessary commitments that may be contributing to the budget overrun.
  
  
  Use Budgeting Tools: Utilize SAP's budgeting tools to monitor and manage budget consumption effectively. This can help prevent future occurrences of budget overruns.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget and commitments.
  
  
  Transaction Codes: Use relevant transaction codes (like FMBB, FMAVCR01, or S_ALR_87013558) to analyze budget consumption and commitments.
  
  
  Related Information
  
  
  Commitment Management: Understanding how commitments are tracked and managed in SAP is crucial. Familiarize yourself with the relevant modules (like Funds Management) and how they interact with budgeting.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the BP840 error. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  
  Training and Documentation: Ensure that users involved in budget management are adequately trained and have access to documentation on how to manage budgets and commitments effectively in SAP.
  
  
  By addressing the underlying causes and implementing the suggested solutions, you should be able to resolve the BP840 error and manage your budget commitments more effectively.