How To Fix BP842 - Item & multiple revenue in commitment budget is exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 842

• Message text: Item & multiple revenue in commitment budget is exceeded

What causes this issue?

In &V1&, the transfers and cross assignments exceed the multiple
revenues in commitment budget &V3& for fiscal year &V2& by &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP842 - Item & multiple revenue in commitment budget is exceeded ?

  The SAP error message BP842 indicates that the commitment budget for a specific item has been exceeded due to multiple revenue postings. This typically occurs in the context of budget management and financial planning within SAP, particularly when dealing with budgetary controls in Public Sector Management (PSM) or similar modules.
  Cause:
  
  Budget Exceedance: The primary cause of this error is that the total commitments (or planned expenditures) for a particular budget item have surpassed the allocated budget. This can happen if multiple revenue postings or commitments are made against the same budget line item.
  Configuration Issues: There may be issues with how the budget is configured in the system, such as incorrect budget limits or settings that do not allow for flexibility in budget overruns.
  Multiple Postings: If multiple transactions are being processed simultaneously or in quick succession, it can lead to a situation where the budget is exceeded before the system has a chance to validate the current commitments against the budget.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the item in question. Ensure that there is sufficient budget available to cover the commitments being made.
  Adjust Commitments: If possible, reduce the number of commitments or the amounts being committed to bring them within the budget limits.
  Increase Budget: If the commitments are valid and necessary, consider increasing the budget for the item to accommodate the additional commitments.
  Check Configuration: Review the configuration settings related to budget control in SAP. Ensure that the settings align with your organization's financial policies and allow for appropriate budget management.
  Transaction Review: Analyze the transactions that led to the error. Identify if there are any duplicate postings or errors in the data entry that need to be corrected.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of the error and the best course of action.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system with fixes and improvements.
  Documentation: Review SAP documentation related to budget management and commitment control for best practices and guidelines.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the BP842 error and manage your budget commitments effectively.